May 2017 Board Highlights

South Hamilton Board Highlights

“What happened at the board table last night”

6:00 p.m.

South Hamilton Boardroom

South Hamilton Middle/High School

Call-To-Order:  Will Johnston, President

Read- School leadership has a greater influence on schools and pupils when it is widely distributed. (Leithwood, Day, Sammons, Harris and Hopkins, 2006)

1. Approval of Agenda

2. There was a moment of recognition and a presentation of IASB Certificates to the South Hamilton Directors

3. Consent Agenda After a couple questions the consent agenda was approved.

Consent Items: (All items listed under the consent agenda will be voted on by one motion. There will be no separate discussion of these items unless a motion is made and approved prior to the time board members vote on the consent agenda items.)

4. Approve the Consent Agenda


A. Minutes

B.   Financial Reports

    • C. Flexible Benefit Payments
    • D. Bills
    • E. Approval of Debt Service Payment for $451,618.75 Series 2016
    • F. Request to Void Outstanding Checks
    • G. Open Enrollments



Of Student


Resident School


Receiving School

Reason, if Any

Madeleine Medina



South Hamilton

Change of Address



Of Student


Resident School


Receiving School

Reason, if Any

Joshua Bare


South Hamilton




5.  Public Forum.  (Residents of the District, students attending the District, parents/guardians of students attending the District, and District staff members may address the Board about topics relevant to the District.  Those who wish to speak must sign up at the beginning of the meeting.  Speaker’s participation is limited to three minutes once per board meeting.  The views and opinions of citizens addressing the Board do not necessarily reflect those of the Board, district administration, or staff.  (The district asks that any-and-all speakers remember Iowa law prohibits the Board from discussing specific employees or students and/or their performance.)

6. Board Learning Opportunity EMC Insurance  – Janet Greufe gave a presentation of new services and programs provided by EMC.

7.  Reports/Insights:

A. Student Council -Representative to present No report presented

B. Activities Director -Todd Coy provided an overview of current activities and the proposed auxiliary gym

C. Director of Buildings and Grounds – Curt Stoecker gave his report

D. Director of Technology -Loyal Winborn gave his report; including proposed laptops for teachers

E. Elementary Principal -Paul Hemphill gave his report

F. Secondary Principal – Scott Dryer gave his report

G. Superintendent -Ken Howard – gave his report


a. Please find copy of the most up-to-date PPEL and SAVE Expenditure Chart for review.

b. I have held discussions with Gene Greenfield about upcoming transportation equipment/vehicle purchases for FY18 and FY19.  The provisional plan is the comprehensively review the current stock both small vehicle and buses.  Tentatively, it looks as though the district will look to purchase one or more small vehicles during FY18 with an approximate expenditure total of $50,000. For FY19, the plan is to purchase a new bus with the $100,000 set aside for this purchase.  Each acquisition is to be made on or after July 1st of 2017 and 2018 respectively.

New Business

8. Set Public Hearing Place, Time & Date for FY17 Budget Amendment –  When setting the FY17 budget back in February/March of 2016 the GO Bonds had not been sold to increase the revenue side of the Capital Projects Fund that would have allowed for expenses in that fund.  It is imperative that the budget be amended to include those expenses before May 30, 2017.  The public hearing must be between the dates of May 20 –May 30 with the publication date of May 10, 2017.  See Publication Notice in packet. Hearing for amended FY17 will be held on Wednesday, May 22nd at 6:30 in the district boardroom.

9. Resolution to Publish Notice of Public Hearing on Amendment of FY17 Budget – The board approved the resolution as requested.

10.   Review/discuss/ approve/reject Project change order for design, prep work, and the completion of a new southeast concrete paved parking lot.  – See letter from Angelo Architectural Associates for overview and costing – The board approved the project change as requested.

11.   Review/discuss/approve/rejectResolution Appointing Paying Agent, Note Registrar, Transfer Agent, Approving the Paying Agent Note, Note Registrar and Transfer Agent Agreement, and Authorizing the Execution of Same. – The board approved the resolution as requested.

12. Review/discuss/approve/rejectApproval of form of Tax Exemption Certificate – The board approved the resolution as requested.

13.  Review/discuss/approve/rejectApproval of Continuing Disclosure Certificate -The board approved the certification as requested.

14.   Review/discuss/approve/rejectResolution Authorizing the Issuance of $1,835,000 General Obligation School Capital Loan Notes, Series 2017, Levying a Tax for the Payment Thereof, and Authorizing the Execution of a Loan Agreement. – The board approved the resolution as requested.

15.  Review/discuss/approve/rejectGraduating Class of 2017; pending the completion of the academic requirements set forth by the South Hamilton Board of Directors – The board approved the list of potential graduates as recommended.

16.  Review/discuss/approve/reject – First Reading of Board Policy 710.4 Meal Charges

17.  Personnel   

Resignations:  Meryl Scarrow HSAP Coordinator See letter of resignation

                     Cole Swenson 7th/8th grade Baseball Coach

I recommend these resignations be approved.

Hires: Matt Juber 7/8 Baseball See recommendation to hire

         Dennis Barkema [Volunteer] High School Softball Coach

         One year teaching contract renewal: Mary Embrey, Special Education Behavioral Student ServicesSee specific contract language attached to this position.

I recommend each of the hires be approved.

18.  Additional Announcements/Concerns



“Goals allow you to control the direction of change in your favor.”

Approval of G.O. Bond

Approved moving the southeast parking lot into the facilities project

Approved the first reading of new meal charges policy 710.4

Discussion pertaining to proposed auxiliary gymnasium

Approved the 2017 graduating class

20.   Adjourn

“…Technology does not drive successful education. Dedicated [school board members] that push administrators drive successful education. Dedicated administrators that push teachers drive successful education. Dedicated teachers that push students drive successful education. Dedicated students that work hard and push themselves drive successful education. Dedicated parents that push students and school systems drive successful education. Technology helps level the playing field. It helps a student with dyslexia or secondary language issues translate. Good teachers can teach with or without technology. It is the greatest research tool or the greatest distraction. Tools without leadership and organized labor are never good in any industry. Tools assigned for proper labor and tasks build amazing things in any industry. That is what technology is. A powerful set of tools for any industry. [School board members], administrators, teachers, parents, and students can improve education with or without technology. Technology will not improve education without engaged [school board members], administrators, teachers, parents, and students.”

~Satya Nadella

Upcoming:  June Board Meeting – Iowa Assessment Data Overview & Superintendent Evaluation