Board Minutes 3/9/15

REGULAR SESSION

Monday, March 9, 2015

 

The South Hamilton Board of Education met in regular session on Monday, March 9, 2015 in the Boardroom at the Middle/High School. President Will Johnston called the meeting to order at 6:07 p.m. with the following members present: Mike Grove, Marie Johnson, and Amber Van De Pol. Joely Swenson arrived at 6:15 p.m. Absent: None. Also present: Superintendent Ken Howard, Secondary Principal Scott Dryer and Board Secretary Susan Headley. Media: Scott Ervin and Billie Shelton.

 

APPROVE AGENDA: Motion by Grove, second by Johnson to approve the agenda. Motion carried unanimously.

 

APPROVE CONSENT AGENDA: Motion by Johnson, second by Van De Pol to approve the consent agenda consisting of the following items:  

Approval of Financial Reports for February

Operating Fund               

Gross Salary               450,118.56        Medicare            6,328.70

Disability Insurance       1,303.98        FICA                 27,060.31

Health Insurance          53,221.61        IPERS                40,000.11

Total Payroll               578,033.27

  • Approval of Flexible Benefit reimbursements for February for $2,600.99
  • Approval of Bills from all funds for March and prepaids for February
  • Open Enrollments:      

Student(s)               Grade             Parent(s)                       From                     To                   Year        

Shelby Schutt         12        Nick Schutt                      Alden                        South Hamilton    2015-16

Cheyanne Dilley    10        Elaina Dilley Johns          Northeast Hamilton    South Hamilton    2015-16

Mckyenzie Dilley     8        Elaina Dilley Johns          Northeast Hamilton    South Hamilton    2015-16

Jacob Dilley             9        Mike & Jean Dilley          Webster City             South Hamilton    2015-16

            Jordan Lake            10        Kelly Blair                       Northeast Hamilton    South Hamilton    2015-16

Daniele Moon          8        Valene & Jason Moon       Northeast Hamilton    South Hamilton    2015-16

Jennifer Moon          3        Valene & Jason Moon       Northeast Hamilton    South Hamilton    2015-16

Maggie Peters          7        Kari Peters                       Northeast Hamilton    South Hamilton    2015-16

Graham Peters         4        Kari Peters                       Northeast Hamilton    South Hamilton    2015-16

Adley Peters            4        Kari Peters                       Northeast Hamilton    South Hamilton    2015-16

Maegan Nicholson  11        Tracy & Lori Nicholson    Northeast Hamilton    South Hamilton    2015-16

Max Pruismann        9        Chris/Jenny Pruismann   Northeast Hamilton    South Hamilton    2015-16

Cash Rapp               2        Steph & Josh Rapp           Northeast Hamilton    South Hamilton    2015-16

Tate Rapp                5        Steph & Josh Rapp           Northeast Hamilton    South Hamilton    2015-16

Ernest Schutt          12        C Ferguson/F Schutt        Northeast Hamilton    South Hamilton    2015-16

Isabel Turner           2        Shanna/Jeremy Turner    Northeast Hamilton    South Hamilton    2015-16

Isaiah Turner           4        Shanna/Jeremy Turner    Northeast Hamilton    South Hamilton    2015-16

Hannah Burkhart   10        Bret & Kelly Burkhart      Hubbard-Radcliffe     South Hamilton    2015-16

Jessica Burkhart        8        Bret & Kelly Burkhart      Hubbard-Radcliffe     South Hamilton    2015-16

Emma Ralston          1        Chad & Kris Ralston        Hubbard-Radcliffe     South Hamilton    2015-16

Landon Stolee          6        Jessica & Lance Stolee      Hubbard-Radcliffe     South Hamilton    2015-16

Heath Joseph Ellis    5        Erin Ellis                         Stratford                    South Hamilton    2015-16

Jake Ellis                  7        Erin Ellis                         Stratford                    South Hamilton    2015-16

Cole Ellis                 9        Erin Ellis                         Stratford                    South Hamilton    2015-16

Amanda Ostrem      5        Marilyn & Jared Ostrem   Stratford                    South Hamilton    2015-16

Brynn Ostrem         K        Marilyn & Jared Ostrem   Stratford                    South Hamilton    2015-16 

            Cade Johnson           7        Troy & Amanda Johnson  Webster City             South Hamilton    2015-16

Coy Johnson             5        Troy & Amanda Johnson  Webster City             South Hamilton    2015-16

Cheyenne Kepley    2        Heather Kepley                                                South Hamilton    Gilbert   2015-16

Clarice Huegerich    5        Bill & Kim Huegerich      South Hamilton          Nevada               2015-16

Mathew Huegerich   5        Bill & Kim Huegerich      South Hamilton          Nevada               2015-16

Noelle Huegerich     9        Bill & Kim Huegerich      South Hamilton          Nevada               2015-16

Rachael Huegerich 12        Bill & Kim Huegerich      South Hamilton          Nevada               2015-16

Cassandra Weber     9        Samantha Langerman      South Hamilton          Roland-Story        2014-15

Motion carried unanimously.

 

PUBLIC FORUM/VISITORS: None.

 

ELEMENTARY PRINCIPAL: PAUL HEMPHILL: Hemphill provided written report on the following: outlined request for 2015 summer school program and elementary carnival will be March 27.

 

ACTIVITIES DIRECTOR – TODD COY: Not present – no report.

 

DIRECTOR OF BUILDINGS & GROUNDS – CURT STOECKER: Stoecker reported on the following: update on schedule for new bleacher installation and improvements to the media center at the middle/high school.

 

Swenson arrived at 6:15 p.m.

 

DIRECTOR OF TECHNOLOGY – LOYAL WINBORN: Winborn reported on replacing printers beyond repair in both buildings as needed.

 

SECONDARY PRINCIPAL: SCOTT DRYER: Dryer reported on the following: online registration for 2015-16 classes started today; CTE committee working with ICCC; recent Fine Arts Festival held in Baxter: band and Spanish applications; art projects and 8th grade science fair held during conferences and committee continuing to discuss parent-teacher conference participation.

 

SUPERINTENDENT – KEN HOWARD: Howard reported on the following: shared letter sent to families open enrolling into the district; certified budget expenditure comparisons; continuing to work with the architect on facilities projects; special ed services; February 25 snow make-up day will be Friday, May 28; reported after visiting with several districts about shared soccer program, none are able to partner at this time; and a 2015-16 calendar will be presented at the April meeting.

 

BOARD LEARNING SESSION: Overview of current fiscal status, budget data, and associated information:   Superintendent Howard gave a PowerPoint presentation reviewing financial data and options for FY16 Budget.  Review and discuss Site Visit Final Report and submission follow-up: Superintendent Howard updated the Board on status of follow-up to Site Visit Team non-compliance findings.

 

LETTER OF ADDENDUM TO 2014-15 MASTER CONTRACT – PEER REVIEW AND COLLABORATION TIME: Motion by Johnson, second Swenson to approve the Letter of Agreement: Peer Review/Collaboration Time to the 2014-15 Master Contract. Motion carried unanimously.

 

ELEMENTARY SUMMER SCHOOL: Motion by Johnson, second by Van De Pol to approve the 2015 summer school program as recommended and outlined in Hemphill’s report using At-Risk and Early Literacy Funds. Motion carried unanimously.

 

EARLY GRADUATION REQUEST: Following recommendation from Principal Dryer, motion by Swenson, second by Grove to waive board policy and approve early graduation request for Becca Ewing at the end of her junior year provided all requirements met. Motion carried unanimously.

 

TWO BOARD MEMBERS TO AD HOC SUPPORT STAFF SALARY COMMITTEE: The Board appointed Mike Grove and Will Johnston to serve on support staff salary committee.

 

RESOLUTION TO NOTICE OF PUBLIC HEARING – PROPOSED SOUTH HAMILTON SCHOOL BUDGET SUMMARY FISCAL YEAR 2015-16: Motion by Johnson, second by Swenson to approve Proposed FY16 Budget using a 4% Supplemental State Aid (SSA) with proposed tax rate of 13.35585 per $1000 taxable valuation. Motion carried unanimously. Once the state has set the SSA rate, rates may be adjusted down.

 

SET PUBLIC HEARING PLACE, TIME, AND DATE ON FY16 BUDGET: Motion by Swenson, second by Van De Pol to set the Public Hearing on the Proposed FY16 Budget for Monday, April 13, 2015 at 6:00 p.m. in the Boardroom of the middle/high school building. Motion carried unanimously.

 

PERSONNEL: Resignations: Motion by Swenson, second by Johnson to approve the following resignations as recommended: Katie Roys, special education aide effective February 27; Tom Klaver, high school instrumental music; and Kim Huegerich, high school Spanish at the end of 2014-15. Motion carried unanimously. Volunteer Coaches: Motion by Johnson, second by Swenson to approve the following as volunteer coaches as recommended for spring 2015: Steve Bulter, girls’ golf; Doug Sogard, boys’ golf; and Kirk Haugland, boys’ golf. Motion carried unanimously. Internal Transfers: Motion by Swenson, second by Van De Pol to approve the following internal transfers for 2015-16 as recommended: Vickie Anderson from library aide to elementary secretary/office manager and Kellie Detrick from special ed aide to elementary library aide. Motion carried unanimously. Superintendent Howard reported that the temporary contract issued to Mark Walton as special ed aide was terminated due to change in status of the student he served.

 

ADDITIONAL ANNOUNCEMENTS/CONCERNS: Principal Dryer reported on plans for an Open House for new open enrolled students in the near future.

 

CLOSED SESSION FOR MID-YEAR SUPERINTENDENT REVIEW/EVALUATION: At 7:52 p.m. President Johnston declared the meeting go into closed session as provided by Iowa Code section 21.5(1)(i) to evaluate the professional competency of an individual whose performance is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  President Johnston declared the meeting in open session at 8:23 p.m.

 

REVIEW BOARD “TALKING POINTS” FOR PUBLIC and COLLEGIAL DOCUMENTATION OF BOARD/SUPERINTENDENT GOAL PROGRESS INDICATORS: Postponed until next meeting.

 

MOTION-TO-ADJOURN: Motion by Johnson, second by Swenson to adjourn. Meeting adjourned at 8:30 p.m. Motion carried unanimously.

 

                                                                                                                                                                                                                                                        

William D. Johnston                                                         Susan L. Headley

President, Board of Directors                                            Secretary, Board of Directors