Board Minutes 11/10/14


Monday, November 10, 2014


The South Hamilton Board of Education met in regular session on Monday, November 10, 2014 in the Boardroom at the Middle/High School.  President Will Johnston called the meeting to order at 6:00 p.m. with the following members present: Mike Grove, Marie Johnson, Joely Swenson and Amber Van De Pol. Absent: None.  Also present: Superintendent Ken Howard, Elementary Principal Paul Hemphill, Secondary Principal Scott Dryer and Board Secretary Susan Headley.  Media:  Scott Ervin and Billie Shelton.


APPROVE AGENDA:  Motion by Swenson, second by Van De Pol to approve the agenda.  Motion carried unanimously.


HAWK PRIDE – FRIENDS OF EDUCATION:  The Board presented Hawk Pride – Friends of Education/Superior Achievement Award to Jacob Heeren. Jacob was nominated by Lisa Pulis.


APPROVE CONSENT AGENDA:  Motion by Johnson, second by Swenson to approve the consent agenda consisting of the following items:

  • Approval of Minutes of the October 13, 2014 Regular Session
  • Approval of Financial Reports for October

Operating Fund

Gross Salary               433,542.02        Medicare              6,088.28

Disability Insurance       1,302.59        FICA                 26,032.50

Health Insurance          54,240.57        IPERS                38,507.03

Total Payroll               559,712.99

  • Approval of Flexible Benefit reimbursements for October for $9,877.79
  • Approval of Bills from all funds for November and prepaids for October
  • Approve Transfer from Flex Account to General Fund for Flex Administration Fee for 2014-15 for $400
  • Approve Transfer from Debt Services to General Fund for Paying Agent Fee for 2014-15 for $350
  • Open Enrollments: 

Student(s)                Grade              Parent(s)                   From                         To                    Year        

Alexandra Gordon   4        Randy/Chantel Gordon   Northeast Hamilton    South Hamilton    2015-16

Brooke Gordon         8        Randy/Chantel Gordon   Northeast Hamilton    South Hamilton    2015-16

Tate Larson              1        Shelby Larson                  South Hamilton          Gilbert                2014-15

Madison Hennager   7        Graig/Cheri Hennager    South Hamilton          Roland-Story        2014-15

Shelby Hennager   10        Craig/Cheri Hennager     South Hamilton          Roland-Story        2014-15

Kaitlyn Jacobson       6        Julie Jacobson                   South Hamilton          Roland-Story        2014-15

Gabrielle Muller      K        Adam/Sheri Muller         South Hamilton          Roland-Story        2014-15

Motion carried unanimously.




ATHLETIC DIRECTOR:  Not present – no report.


BUILDING & GROUNDS DIRECTOR:  Curt Stoecker reported on the following:  waiting on delivery for exterior lighting project; athletic complex winterized; MS/HS north door replacement project; updates to superintendent house progress; electric meter removed from kindergarten building and snow equipment ready.


DIRECTOR OF TECHNOLOGY:  Loyal Winborn reported Chromebook rollout to 7th & 8th graders complete and server maintenance up-to-date.


ELEMENTARY PRINCIPAL:  Principal Hemphill reported on FAST assessments; area elementary principals will hold meetings every other month; progress of staff evaluations; upcoming site visit; Veteran’s Day program and parent-teacher conference attendance.


SECONDARY PRINCIPAL:  Principal Dryer reported on the following:  shared parent-teacher conference survey results and attendance; working on 2nd semester schedules; HOIAC Leadership Conference; Hamilton County Rotary Leadership Banquet; Sidney Alsager interviewing for US Air Force Academy; plans to televise delayed events on cable; Veteran’s Day Assembly; and meetings regarding Acceptable Use Policy revisions.


SUPERINTENDENT:  Superintendent Howard reported on the following:  progress on documents that need to be electronically submitted prior to the January DE site visit; plans for him and board members to attend the IASB Convention; shared a list of updated/revised/new policies, processes and plans completed since July.


BOARD LEARNING SESSION – DISTRICT NEEDS ASSESSMENT SURVEY FINDINGS – DATA REVIEW AND PRESENTATION:  Superintendent Howard gave a power point presentation outlining results of the District Needs Assessment data collected from staff, parents and students.


SBRC REQUEST FOR MODIFIED SUPPLEMENTAL FUNDING:  Motion Johnson, second by Grove to approve the Fall 2014 SBRC Application for Increased Open Enrollment Out for maximum modified allowable growth request of $128,541.  Motion carried unanimously.


SOUTH HAMILTON WORK RULES:  As recommended by IASB in 2009 that districts establish “work rules”, motion by Swenson, second by Van De Pol to approve the draft copy of the South Hamilton Community Schools Employee Expectations & Work Rules for Certified and Classified Staff as presented prior to the meeting.  Motion carried unanimously.


2ND READING AND APPROVAL OF 700 SERIES: Following second and final reading and including revisions from first reading, motion by Swenson, second by Johnson to approve 700 Series Purpose of Non-Instructional and Business Services.  Motion carried unanimously.


1ST READING OF 800 SERIES:  Motion by Johnson, second by Swenson to approve first reading with minimal revisions of 800 Series Buildings and Sites.  Motion carried unanimously.


1ST READING OF REVISED BOARD POLICIES 601.2, 602.3, 602.4 605.4; REQUEST TO WAIVE 2ND READING AND APPROVE:  Motion by Van De Pol, second by Johnson to approve first reading with changes as noted of revised Board Policies 601.2, 601.3, 602.4, 605.4 and waive second reading and approve.  Motion carried unanimously.


REVISED SCHOOL CALENDAR – ADDITION OF HOURLY CALCULATIONS ONLY:  Motion by Johnson, second by Swenson to approve the revised 2014-15 school calendar showing the addition of hourly calculations as required by revised board policy and state law.  Motion carried unanimously.


UPDATED 2014-15 ENROLLMENT STATUS:  Superintendent Howard outlined the Certified Enrollment for 2014 with actual enrollment decreasing only .45 as compared to 2013.


PERSONNEL:  Hire:  Motion by Grove, second by Swenson to hire Trev Houck as 7th grade girls’ basketball coach; Jay Heeren as 7th grade boys’ basketball coach; Cole Swenson as 8th grade girls’ basketball coach.  Motion carried unanimously.  Volunteer Coach:  Motion by Swenson, second by Johnson to approve Dave Lutjen as volunteer assistant boys’ basketball coach for 2014-15.  Motion carried unanimously.  Resignation/Volunteer:  Motion by Johnson, second by Van De Pol to approve resignation from Bret Bell as head varsity baseball coach and approve him as volunteer baseball coach for 2014-15.  Motion carried unanimously.  Part-time Custodial:  Following recommendation by Curt Stoecker, motion by Swenson, second by Johnson to hire Ron Roach as part-time night custodian year round for up to 20 hours per week and six month review of hours. Motion carried unanimously.


ADDITIONAL ANNOUCEMENTS/CONCERNS:  Hemphill shared request from Hartley Melvin Sanborn CSD to participate in girls’ basketball scrimmage on a Sunday.  It was the consensus of the Board to maintain current policy of no Sunday athletic activities unless necessary.


REVIEW BOARD “TALKING POINTS” FOR PUBLIC and COLLEGIAL DOCUMENTATION OF BOARD/SUPERINTENDENT GOAL PROGRESS INDICATORS:  The Board reviewed the meeting and recorded indicators (actions, reports, other) that demonstrated measurable progress toward 2014-15 Board/Superintendent Goals.


MOTION-TO-ADJOURN:  Motion by Swenson, second by Van De Pol to adjourn meeting at 7:53 p.m.  Motion carried unanimously.



Will Johnston                                                                   Susan L. Headley

President, Board of Directors                                            Secretary, Board of Directors