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Series 100 – School District

SERIES 100 – School District
100 Legal Status of the School District
101 Educational Philosophy of the School District
102 Equal Educational Opportunity
102.E1 Annual Notice of Nondiscrimination (Exhibit)
102.E2 Continuous Notice of Nondiscrimination (Exhibit)
102.E3 Notice of Section 504 Student and Parental Rights (Exhibit)
102.E4 Complaint Form (Exhibit)
102.E5 Witness Disclosure Form (Exhibit)
102.E6 Disposition of Complaint Form (Exhibit)
102.R1 Grievance Procedure (Regulation)
103 Long Range Needs Assessment
103.R1 Long Range Needs Assessment (Regulation)
104 Anti-Bulling Anti-Harassment Policy
104.E1 Complaint Form (Exhibit)
104.E2 Witness Disclosure Form (Exhibit)
104.E3 Disposition of Complaint Form (Exhibit)
104.R1 Anti-Bullying Anti-Harassment Investigation Procedures (Regulation)
105 Assistance Animals
106 Discrimination and Harassment Based on Sex Prohibited

Series 200 – Board of Directors

Series 200 – Board of Directors
200.1 Organization of the Board of Directors
200.1R1 Organizational Meeting Procedures (Regulation)
200.2 Powers of the Board of Directors
200.3 Responsibilities of the Board of Directors
201 Board of Directors_ Elections
202.1 Qualifications
202.2 Oath of Office
202.3 Term of Office
202.4 Vacancies
203 Board of Directors’ Conflict of Interest
204 Code of Ethics
205 Board Member Liability
206.1 President
206.2 Vice President
206.3 Secretary-Treasurer
207 Board of Directors_ Legal Counsel
208 AD HOC Committees
208.1E1 AD HOC Committees (Exhibit)
209.1 Development of Policy
209.2 Adoption of Policy
209.3 Dissemination of Policy
209.4 Suspension of Policy
209.5 Administration in the Absence of Policy
209.6 Review and Revision of Policy
209.7 Review of Administrative Regulations
210.1 Annual Meeting
210.2 Regular Meeting
210.3 Special Meeting
210.4 Work Sessions
210.5 Meeting Notice
210.6 Quorum
210.7 Rules of Order
210.7R1 Rules of Order (Regulation)
210.8 Board Meeting Agenda
210.9 Consent Agendas
210.10 Order of the Regular Board of Directors_ Meeting
211 Open Meetings
212 Closed Sessions
213 Public Participation in Board Meetings
213.1 Public Complaints
214 Public Hearings
215 Board of Directors’ Records
215.1E1 Board Meeting Minutes (Exhibit)
216.1 Association Membership
216.2 Board of Directors’ Member Development and Training
216.3 Board of Directors_ Member Compensation and Expenses
217 Gifts to Boards of Directors
District Maps

Series 300 – Administration

SERIES 300 – Administration
300 Role of School District Administration
301.1 Management
302.1 Superintendent Qualifications, Recruitment, Appointment
302.2 Superintendent Contract and Contract Nonrenewal
302.3 Superintendent Salary and Other Compensation
302.4 Superintendent Duties
302.5 Superintendent Evaluation
302.6 Superintendent Professional Development
302.7 Superintendent Civic Activities
302.8 Superintendent Consulting_Outside Employment
303.1 Administrative Positions
303.2 Administrator Qualifications, Recruitment, Appointment
303.3 Administrator Contract and Contract Nonrenewal
303.4 Administrator Salary and Other Compensation
303.5 Administrator Duties
303.6 Administrator Evaluation
303.7 Administrator Professional Development
303.8 Administrator Civic Activities
303.9 Administrator Consulting_Outside Employment
304.1 Development and Enforcement of Administrative Regulations
304.2 Monitoring of Administrative Regulations
305 Administrator Code of Ethics
306 Succession of Authority to the Superintendent
307 Communication Channels


Series 400 – Employees

Series 400 – Employees
400 Role of and Guiding Principles for Employees
401.1 Equal Employment Opportunity
401.2 Employee Conflict of Interest
401.3 Nepotism
401.4 Employee Complaints
401.5 Employee Records
401.5R1 Employee Records (Regulation)
401.6 Limitations to Employment References
401.7 Employee Travel Compensation
401.8 Recognition For Service of Employees
401.9 Employee Political Activity
401.10 Credit Cards
401.11 Employee Orientation
401.12 Employee Use of Cell Phones
401.12R1 Employee Use of Cell Phones (Regulation)
401.13 Staff Technology Use_Social Networking
401.13R1 Staff Technology Use Social Networking (Regulation)
401.14  Employee Expression
402.1 Release of Credit Information
402.2 Child Abuse Reporting
402.3 Abuse of Students by School District Employees
402.4 Gifts to Employees
402.6 Employee Outside Employment
403.1 Employee Physical Examinations
403.2 Employee Injury on the Job
403.3 Communicable Diseases Employees
403.3E1 Hepatitis B Vaccine Information and Record (Exhibit)
403.3R1 Universal Precautions (Regulation)
403.4 Hazardous Chemical Disclosure
403.5 Substance-Free Workplace
403.5E1 Substance-Free Workplace Notice to Employees (Exhibit)
403.5R1 Substance-Free Workplace (Regulation)
403.6 Drug and Alcohol Testing Program
403.6E1 Drug and Alcohol Testing Program Notice to Employees (Exhibit)
403.6E2 Drug and Alcohol Testing Program Acknowledgment Form (Exhibit)
403.6E3 Drug and Alcohol Testing Program and Preemployment Testing Written Consent to Share (Exhibit)
404 Employee Conduct and Appearance
404.R1 Code of Professional Conduct and Ethics (Regulation)
404.R2 Code of Rights and Responsibilities (Regulation)
405.1 Licensed Employee Defined
405.2 Licensed Employee Qualifications, Recruitment, Selection
405.3 Licensed Employee Individual Contracts
405.4 Licensed Employee Continuing Contracts
405.5 Licensed Employee Work Day
405.6 Licensed Employee Assignment
405.7 Licensed Employee Transfers
405.8 Licensed Employee Evaluation
405.9 Licensed Employee Probationary Status
406.1 Licensed Employee Compensation
406.2 Licensed Employee Compensation Advancement
406.3 Licensed Employee Continued Education Credit
406.4 Licensed Employee Compensation for Extra Duty
406.5 Licensed Employee Group Insurance Benefits
406.6 Licensed Employee Tax Shelter Programs
407.1 Licensed Employee Resignation
407.2 Licensed Employee Contract Release
407.3 Licensed Employee Retirement
407.4 Licensed Employee Suspension
407.5 Licensed Employee Reduction in Force
408.1 Licensed Employee Professional Development
408.2 Licensed Employee Publication or Creation of Materials
408.3 Licensed Employee Tutoring
409.1  Employee Vacation – Holidays
409.2  Employee Leave of Absence
409.3  Family and Medical Leave
409.3E1  Family and Medical Leave Notice to Employees
409.3E2  Family and Medical Leave Request Form
409.3R1  Family and Medical Leave Regulation
409.3R2  Family and Medical Leave Definitions
410.1 Substitute Teachers
410.2 Summer School Licensed Employees
410.4 Education Associate
411.1 Classified Employee Defined
411.2 Classified Employee – Qualifications, Recruitment, Selection
411.3 Classified Employee Contracts
411.4 Classified Employee Licensing_Certification
411.5 Classified Employee Assignment
411.6 Classified Employee Transfers
411.7 Classified Employee Evaluation
411.8 Classified Employee Probationary Status
412.1 Classified Employee Compensation
412.2 Classified Employee Wage and Overtime Compensation
412.3 Classified Employee Group Benefits
412.4 Classified Employee Tax Shelter Programs
413.1 Classified Employee Resignation
413.2 Classified Employee Retirement
413.3 Classified Employee Suspension
413.4 Classified Employee Dismissal
413.5 Classified Employee Reduction in Force
414 Classified Employee Professional Purposes Leave

Series 500 – Students

SERIES 500 – Students
501.1 Resident Students
501.2 Nonresident Students
501.3 Compulsory Attendance
501.4 Entrance – Admissions
501.5 Attendance Center Assignment
501.6 Student Transfers In
501.7 Student Transfers Out or Withdrawals
501.8 Student Attendance Records
501.9 Student Absences – Excused
501.9E1  Request for Remote Learning Form
501.10 Truancy – Unexcused Absences
501.11 Student Release During School Hours
501.12 Pregnant Students
501.13 Students of Legal Age
501.14 Open Enrollment Transfers – Procedures as a Sending District
501.15 Open Enrollment Transfers – Procedures as a Receiving District
501.16 Homeless Children and Youth
502.1 Student Appearance
502.2 Care of School Property_Vandalism
502.3 Student Expression
502.4 Student Complaints and Grievances
502.5 Student Lockers
502.6 Weapons
502.7 Smoking – Drinking – Drugs
502.8 Search and Seizure
502.8E1 Search and Seizure Checklist 
502.8R1 Search and Seizure (Regulation)
502.9 Interviews of Students by Outside Agencies
502.10 Use of Motor Vehicles
503.1 Student Conduct
503.1R1 Student Suspension (Regulation)
503.2 Expulsion
503.3 Fines-Fees-Charges
503.3E1 Standard Fee Waiver Application (Exhibit)
503.3R1 Student Fee Waiver and Reduction Procedures (Regulation)
503.4 Good Conduct Rule
503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint
503.6 Physical Restraint and Seclusion of Students
503.6E1 Use of Physical Restraint and/or Seclusion Documentation Form
503.6E2 Debriefing Letter to Guardian of Student Involved in an Occurrence where Physical Restraint and/or Seclusion was Used
503.6E3 Debriefing Meeting Document
503.6R1 Use of Physical Restraint and Seclusion with Students
504.1 Student Government
504.2 Student Organizations
504.3 Student Publications
504.3R1 Student Publications Code (Regulation)
504.4 Student Performances
504.5 Student Fundraising
504.6 Student Activity Program
505.1 Student Progress Reports and Conferences
505.2 Student Promotion Retention Acceleration
505.3 Student Honors and Awards
505.4 Testing Program
505.5 Graduation Requirements
505.6 Early Graduation
505.7 Commencement
505.8 Parent and Family Engagement Districtwide Policy
505.8E1 Parent and Family Engagement Policy (Exhibit)
505.8R1 Parent and Family Engagement Building-Level (Regulation)
506.1 Education Records Access
506.1E1 Request of Nonparent for Examination or Copies of Education Records (Exhibit)
506.1E2 Authorization for Release of Education Records (Exhibit)
506.1E3 Request for Hearing on Correction of Education Records (Exhibit)
506.1E4 Request for Examination of Education Records (Exhibit)
506.1E5 Notification of Transfer of Education Records (Exhibit)
506.1E6 Letter to Parent Regarding Receipt of a Subpoena (Exhibit)
506.1E7 Juvenile Justice Agency Information Sharing Agreement (Exhibit)
506.1E8 Annual Notice (Exhibit)
506.1R1 Use of Education Records (Regulation)
506.2 Student Directory Information
506.2E1 Authorization for Releasing Student Directory Information (Exhibit)
506.2R1 Use of Directory Information (Regulation)
506.3 Student Photographs
506.4 Student Library Circulation Records
507.1 Student Health and Immunization Certificates
507.2 Administration of Medication to Students
507.2E1 Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form (Exhibit)
507.2E2 Parental Authorization and Release Form for the Administration of Prescription Medication to Students (Exhibit)
507.3 Communicable Diseases – Students
507.4 Student Illness or Injury at School
507.5 Emergency Plans and Drills
507.6 Student Insurance
507.7 Custody and Parental Rights
507.8 Student Special Health Services
507.8R1 Special Health Services (Regulation)
507.9 Wellness Policy
507.9R1 Wellness Regulation
508.1 Class or Student Group Gifts
508.2 Open Night


Series 600 – Education Program

600 Statement of Guiding Principles for the Education Program
601.1 Types of School Organization
601.2 School Calendar
601.2B School Day
601.3 School Day
601.4 Instructional Time Audit
602.1 Multicultural and Nonsexist Education
602.2 Basic Instruction Program
602.3 Summer School Instruction
602.4 Special Education
602.4E Integration of Students with Disabilities (Exhibit)
602.5 Talented and Gifted Program
602.6 Program for Students at Risk
602.10 Physical Education
602.11 Technology and Instructional Materials
602.12 Citizenship
602.13 Adult Education
602.14 Cocurricular Activities
602.15 Curriculum Development
602.16 Curriculum Implementation
602.17 Curriculum Evaluation
602.18 Curriculum Evaluation-B
602.20 Religion and Public Schools
602.20R Religion and Public Schools (Regulation)
602.21 Religion Based Exclusion from School Program
602.23 Competent Private Instruction
602.24 Dual Enrollment
602.25 Home School Assistance Program
602.26 Virtual_Online Courses
603.1 Basic Instruction Program
603.2 Field Trips and Excursions
603.3 Homework
603.4 School Library
603.5 Selection of Instructional Materials
603.5E Weeding Policy (Exhibit
603.5R Instructional Materials Inspection (Regulation)
603.6 Objection to Instructional Materials
603.6E1 Instructions to the Reconsideration Committee (Exhibit)
603.6E2 Reconsideration of Instructional Materials (Exhibit)
603.6E3 Sample Letter to Individual Challenging Instructional Materials (Exhibit)
603.7 Inspection of Instructional Materials
603.8 Teaching Controversial Issues
603.9 Outside Resource People
603.10 South Hamilton Community School District Technology Acceptable Use Policy
603.10E1 Employee Acceptable Use Policy and Network User Agreement (Exhibit)
603.10E2 Student Internet and Acceptable Use Policy Elementary (Exhibit)
603.10E3 Student Acceptable Use Policy and Network User Agreement MS_HS (Exhibit
603.10E4 NonStaff and Nonstudent Acceptable User Agreement (Exhibit)
603.10E5 Student Acceptable Use Policy and Network User Agreement 5th-6th (Exhibit)
603.10R Recognition of the Children_s Internet Protection Act (Regulation)
603.11 Supplemental Weighting
603.12 Use of Information Resources
603.12R1 Use of Information Resources Regulation (Regulation)
603.13 Student Library Circulation Records
604.1 Student Guidance and Counseling Program
604.2 Student Health Services
604.3 Supervision After School Events
604.11  Appropriate Use of Online Learning Platforms
605.1 Progress Reports of Students
605.2 Testing Program
605.3 Promotion of Students
605.4 Graduation Requirements
605.5 Transfer Students and Correspondence Courses
605.6 Instruction at a Post-Secondary Educational Institution
605.8 Academic Letters
605.9 Early Graduation
606.1 Fee Refund Policy
606.3 Animals in the Classroom

Series 700 – Noninstructional Operations and Business Services

Series 700 – Noninstructional Operations & Business Services
701.1 Depository of Funds
701.2 Transfer of Funds
701.3 Financial Records
701.4 Governmental Accounting Practices and Regulations
702 Cash in School Buildings
703.1 Budget Planning
703.2 Spending Plan
704.1 Local State Federal Miscellaneous Revenue
704.2 Debt Management Policy
704.2R1 Post Issuance Compliance Regulation for Tax Exempt Obligations
704.3 Investments
704.4 Gifts-Grants-Bequests
704.5 Student Activities Fund
704.6 Online Fundraising Campaigns – Crowdfunding
705.1 Purchasing – Bidding
705.1R1 Suspension and Debarment of Vendors and Contractors Procedure
705.1R2 Purchase Order (Regulation)
705.2 Purchasing on Behalf on Employees
705.3 Payment for Goods and Services
705.4 Expenditures for a Public Purpose
705.4R1 Use of Public Funds Regulation
706.1 Payroll Periods
706.2 Payroll Deductions
706.3 Pay Deductions
706.3R1 Pay Deductions Regulation
706.4 Use of Credit Cards
707.1 Secretary’s Reports
707.2 Treasurer’s Annual Report
707.3 Publication of Financial Reports
707.4 Audit707.5 Internal Controls
707.5 Internal Controls
707.5R1 Internal Controls Procedures
708 Care, Maintenance and Disposal of School District Records
709 Insurance Program
710.1 School Food Program
710.2 Free or Reduced Cost Meals Eligibility
710.3 Vending Machines
710.4 Meal Charges
711.1 Student School Transportation Eligibility
711.2 Student Conduct on School Transportation
711.2R1 Student Conduct on School Transportation (Regulation)
711.2R2 Use of Recording Devices on School Buses (Regulation)
711.3 Student Transportation for Extracurricular Activities
711.4 Summer School Program Transportation Service
711.5 Transportation of Nonresident and Nonpublic School Students
711.7 School Bus Safety Instruction
711.8 Transportation in Inclement Weather
711.9 District Vehicle Idling
711.10 School Bus Passenger Restraint
712 Technology and Data Security
712.R1 Security Requirements of Third-Party Vendors Regulation


Series 800 – Buildings and Sites

SERIES 800 – Buildings & Sites
800 Objectives of Building _ Sites
801-7E2 Proposed Name for Facility Petition
801.1 Building _ Sites Long Range Planning
801.2 Building _ Sites Surveys
801.3 Educational Specifications for Buildings _ Sites
801.4 Selection of an Architect
801.5 Site Acquisition
801.6 Bids and Awards for Construction Contracts
801.7 Naming of School District Facilities and Events
801.7E1 Proposed Name for Facility Application (Exhibit)
802.1 Maintenance Schedule
802.2 Requests for Improvements
802.3 Emergency Repairs
802.4 Capital Assets
802.4R1 Capital Assets (Regulation)
802.4R2 Capital Assets Management System Definitions (Regulation)
802.5 Buildings _ Sites Adaptation for Persons with Disabilities
802.7 Energy Conservation
803.1 Disposition of Obsolete Equipment
803.2 Lease, Sale, or Disposal of School District Buildings _ Sites
804.1 Facilities Inspections
804.2 District Emergency Operations Plans
804.4 Asbestos Containing Material
805.1 Use of Motorized Vehicles
806.1 Inventory


Series 900 – School District-Community Relations

SERIES 900 – School District-Community Relations
900 Statement of Guiding Principles and Objectives for Community Relations
901 Public Examination of School District Records
902.1 News Media Relations
902.2 News Conferences and Interviews
902.3 News Releases
902.4 Live Broadcast or Videotaping
903.1 School – Community Groups
903.2 Community Resource Persons and Volunteers
903.3 Visitors to School District Buildings and Sites
903.4 Public Conduct on School Premises
903.5 Distribution of Materials
903.5R1 Distribution of Materials (Regulation)
903.6 Duplicated or Printed Materials
904.1 Transporting Students in Private Vehicles
904.2 Advertising and Promotion
904.3 Money-Raising Activities in the Schools
905.1 Community Use of School District Facilities
905.1E1 Contract for Use of Facility (Exhibit)
905.1E2 Use of Kitchen and Cafeteria Form (Exhibit)
905.1E3 Indemnity and Liability Insurance (Exhibit)
905.1R1 Fees for Use of School Facilities (Regulation)
905.2 Loan of School Equipment
905.3 Smoke and Tobacco Free Environment
907  District Operation During Public Emergencies
907.R1  District Operation During a Public Health Emergency Regulation