Series 100 – School District

SERIES 100 – School District 100 Legal Status of the School District 101 Educational Philosophy of the School District 102 Equal Educational Opportunity 102.E1 Annual Notice of Nondiscrimination (Exhibit) 102.E2 Continuous Notice of Nondiscrimination (Exhibit) 102.E3 Notice of Section 504 Student and Parental Rights (Exhibit) 102.E4 Complaint Form (Exhibit) 102.E5 Witness Disclosure Form (Exhibit) 102.E6 Disposition of Complaint Form (Exhibit) 102.R1 Grievance Procedure (Regulation) 103 Long Range Needs Assessment 103.R1 Long Range Needs Assessment (Regulation) 104 Anti-Bulling Anti-Harassment Policy 104.E1 Complaint Form (Exhibit) 104.E2 Witness Disclosure Form (Exhibit) 104.E3 Disposition of Complaint Form (Exhibit) 104.R1 Anti-Bullying Anti-Harassment Investigation Procedures (Regulation) 105 Assistance Animals

Series 200 – Board of Directors

Series 200 – Board of Directors 200.1 Organization of the Board of Directors 200.1R1 Organizational Meeting Procedures (Regulation) 200.2 Powers of the Board of Directors 200.3 Responsibilities of the Board of Directors 201 Board of Directors_ Elections 202.1 Qualifications 202.2 Oath of Office 202.3 Term of Office 202.4 Vacancies 203 Board of Directors’ Conflict of Interest 204 Code of Ethics 205 Board Member Liability 206.1 President 206.2 Vice President 206.3 Secretary-Treasurer 206.4 Treasurer – N/A 207 Board of Directors_ Legal Counsel 208 AD HOC Committees 208.1E1 AD HOC Committees (Exhibit) 209.1 Development of Policy 209.2 Adoption of Policy 209.3 Dissemination of Policy 209.4 Suspension of Policy 209.5 Administration in the Absence of Policy 209.6 Review and Revision of Policy 209.7 Review of Administrative Regulations 210.1 Annual Meeting 210.2 Regular Meeting 210.3 Special Meeting 210.4 Work Sessions 210.5 Meeting Notice 210.6 Quorum 210.10 Order of the Regular Board of Directors’ Meeting (Rescinded) 210.7 Rules of Order 210.7R1 Rules of Order (Regulation) 210.8 Board Meeting Agenda 210.9 Consent Agendas 210.10 Order of the Regular Board of Directors_ Meeting 211 Open Meetings 212 Closed Sessions 213 Public Participation in Board Meetings 213.1 Public Complaints 213.1R1 General Complaints by Citizens (Rescinded) 214 Public Hearings 215 Board of Directors’ Records 215.1E1 Board Meeting Minutes (Exhibit) 216.1 Association Membership 216.2 Board of Directors’ Member Development and Training 216.3 Board of Directors_ Member Compensation and Expenses 217 Gifts to Boards of Directors District Maps

Series 300 – Administration

SERIES 300 – Administration 300 Role of School District Administration 301.1 Management 302.1 Superintendent Qualifications, Recruitment, Appointment 302.2 Superintendent Contract and Contract Nonrenewal 302.3 Superintendent Salary and Other Compensation 302.4 Superintendent Duties 302.5 Superintendent Evaluation 302.6 Superintendent Professional Development 302.7 Superintendent Civic Activities 302.8 Superintendent Consulting_Outside Employment 303.1 Administrative Positions 303.2 Administrator Qualifications, Recruitment, Appointment 303.3 Administrator Contract and Contract Nonrenewal 303.4 Administrator Salary and Other Compensation 303.5 Administrator Duties 303.6 Administrator Evaluation 303.7 Administrator Professional Development 303.8 Administrator Civic Activities 303.9 Administrator Consulting_Outside Employment 304.1 Development and Enforcement of Administrative Regulations 304.2 Monitoring of Administrative Regulations 305 Administrator Code of Ethics 306 Succession of Authority to the Superintendent 307 Communication Channels

 

Series 400 – Employees

Series 400 – Employees 400 Role of and Guiding Principles for Employees 401.1 Equal Employment Opportunity 401.2 Employee Conflict of Interest 401.3 Nepotism 401.4 Employee Complaints 401.5 Employee Records 401.5R1 Employee Records (Regulation) 401.6 Limitations to Employment References 401.7 Employee Travel Compensation 401.8 Recognition For Service of Employees 401.9 Employee Political Activity 401.10 Credit Cards 401.11 Employee Orientation 401.12 Employee Use of Cell Phones 401.12R1 Employee Use of Cell Phones (Regulation) 401.13 Staff Technology Use_Social Networking 401.13R1 Staff Technology Use Social Networking (Regulation) 402.1 Release of Credit Information 402.2 Child Abuse Reporting 402.3 Abuse of Students by School District Employees 402.4 Gifts to Employees 402.5 Public Complaints About Employees (Rescinded) 402.6 Employee Outside Employment 403.1 Employee Physical Examinations 403.2 Employee Injury on the Job 403.3 Communicable Diseases Employees 403.3E1 Hepatitis B Vaccine Information and Record (Exhibit) 403.3R1 Universal Precautions (Regulation) 403.4 Hazardous Chemical Disclosure 403.5 Substance-Free Workplace 403.5E1 Substance-Free Workplace Notice to Employees (Exhibit) 403.5R1 Substance-Free Workplace (Regulation) 403.6 Drug and Alcohol Testing Program 403.6E1 Drug and Alcohol Testing Program Notice to Employees (Exhibit) 403.6E2 Drug and Alcohol Testing Program Acknowledgment Form (Exhibit) 403.6E3 Drug and Alcohol Testing Program and Preemployment Testing Written Consent to Share (Exhibit) 404 Employee Conduct and Appearance 404.R1 Code of Professional Conduct and Ethics (Regulation) 404.R2 Code of Rights and Responsibilities (Regulation) 405.1 Licensed Employee Defined 405.2 Licensed Employee Qualifications, Recruitment, Selection 405.3 Licensed Employee Individual Contracts 405.4 Licensed Employee Continuing Contracts 405.5 Licensed Employee Work Day 405.6 Licensed Employee Assignment 405.7 Licensed Employee Transfers 405.8 Licensed Employee Evaluation 405.9 Licensed Employee Probationary Status 406.1 Licensed Employee Compensation 406.2 Licensed Employee Compensation Advancement 406.3 Licensed Employee Continued Education Credit 406.4 Licensed Employee Compensation for Extra Duty 406.5 Licensed Employee Group Insurance Benefits 406.6 Licensed Employee Tax Shelter Programs 407.1 Licensed Employee Resignation 407.2 Licensed Employee Contract Release 407.3 Licensed Employee Retirement 407.4 Licensed Employee Suspension 407.5 Licensed Employee Reduction in Force 408.1 Licensed Employee Professional Development 408.2 Licensed Employee Publication or Creation of Materials 408.3 Licensed Employee Tutoring 409.1 Licensed Employee Vacation – Holidays – Personal Leave 409.2 Licensed Employee Personal Illness Leave 409.3 Licensed Employee Family and Medical Leave 409.3E1 Licensed Employee Family and Medical Leave Notice to Employees (Exhibit) 409.3E2 Licensed Employee Family and Medical Leave Request Form (Exhibit) 409.3R1 Licensed Employee Family and Medical Leave (Regulation) 409.3R2 Licensed Employee Family and Medical Leave Definitions (Regulation) 409.4 Licensed Employee Bereavement Leave 409.5 Licensed Employee Political Leave 409.6 Licensed Employee Jury Duty Leave 409.7 Licensed Employee Military Service Leave 409.8 Licensed Employee Unpaid Leave 410.1 Substitute Teachers 410.2 Summer School Licensed Employees 410.4 Education Associate 411.1 Classified Employee Defined 411.2 Classified Employee – Qualifications, Recruitment, Selection 411.3 Classified Employee Contracts 411.4 Classified Employee Licensing_Certification 411.5 Classified Employee Assignment 411.6 Classified Employee Transfers 411.7 Classified Employee Evaluation 411.8 Classified Employee Probationary Status 412.1 Classified Employee Compensation 412.2 Classified Employee Wage and Overtime Compensation 412.3 Classified Employee Group Benefits 412.4 Classified Employee Tax Shelter Programs 413.1 Classified Employee Resignation 413.2 Classified Employee Retirement 413.3 Classified Employee Suspension 413.4 Classified Employee Dismissal 413.5 Classified Employee Reduction in Force 414.1 Classified Employee Vacation – Holidays – Personal Leave 414.2 Classified Employee Personal Illness Leave 414.3 Classified Employee Family and Medical Leave 414.3E1 Classified Employee Family and Medical Leave Notice to Employees (Exhibit) 414.3E2 Classified Employee Family and Medical Leave Request Form (Exhibit) 414.3R1 Classified Employee Family and Medical Leave (Regulation) 414.3R2 Classified Employee Family and Medical Leave Definitions (Regulation) 414.4 Classified Employee Bereavement Leave 414.5 Classified Employee Political Leave 414.6 Classified Employee Jury Duty Leave 414.7 Classified Employee Military Service Leave 414.8 Classified Employee Unpaid Leave 414.9 Classified Employee Professional Purposes Leave

Series 500 – Students

SERIES 500 – Students 500 Objectives for Equal Educational Opportunities for Students 501.1 Resident Students 501.2 Nonresident Students 501.3 Compulsory Attendance 501.4 Entrance – Admissions 501.5 Attendance Center Assignment 501.6 Student Transfers In 501.7 Student Transfers Out or Withdrawals 501.8 Student Attendance Records 501.9 Student Absences – Excused 501.10 Truancy – Unexcused Absences 501.11 Student Release During School Hours 501.12 Pregnant Students 501.13 Students of Legal Age 501.14 Open Enrollment Transfers – Procedures as a Sending District 501.15 Open Enrollment Transfers – Procedures as a Receiving District 501.16 Homeless Children and Youth 502.1 Student Appearance 502.2 Care of School Property_Vandalism 502.3 Student Expression 502.4 Student Complaints and Grievances 502.5 Student Lockers 502.6 Weapons 502.7 Smoking – Drinking – Drugs 502.8 Search and Seizure 502.8E1 Search and Seizure Checklist (Exhibit) 502.8R1 Search and Seizure (Regulation) 502.9 Interviews of Students by Outside Agencies 502.10 Use of Motor Vehicles 503.1 Student Conduct 503.1R1 Student Suspension (Regulation) 503.2 Expulsion 503.3 Fines-Fees-Charges 503.3E1 Standard Fee Waiver Application (Exhibit) 503.3R1 Student Fee Waiver and Reduction Procedures (Regulation) 503.4 Good Conduct Rule 503.5 Corporal Punishment 504.1 Student Government 504.2 Student Organizations 504.3 Student Publications 504.3R1 Student Publications Code (Regulation) 504.4 Student Performances 504.5 Student Fundraising 504.6 Student Activity Program 505.1 Student Progress Reports and Conferences 505.2 Student Promotion Retention Acceleration 505.3 Student Honors and Awards 505.4 Testing Program 505.5 Graduation Requirements 505.6 Early Graduation 505.7 Commencement 505.8 Parent and Family Engagement Districtwide Policy 505.8E1 Parent and Family Engagement Policy (Exhibit) 505.8R1 Parent and Family Engagement Building-Level (Regulation) 506.1 Education Records Access 506.1E1 Request of Nonparent for Examination or Copies of Education Records (Exhibit) 506.1E2 Authorization for Release of Education Records (Exhibit) 506.1E3 Request for Hearing on Correction of Education Records (Exhibit) 506.1E4 Request for Examination of Education Records (Exhibit) 506.1E5 Notification of Transfer of Education Records (Exhibit) 506.1E6 Letter to Parent Regarding Receipt of a Subpoena (Exhibit) 506.1E7 Juvenile Justice Agency Information Sharing Agreement (Exhibit) 506.1E8 Annual Notice (Exhibit) 506.1R1 Use of Education Records (Regulation) 506.2 Student Directory Information 506.2E1 Authorization for Releasing Student Directory Information (Exhibit) 506.2R1 Use of Directory Information (Regulation) 506.3 Student Photographs 506.4 Student Library Circulation Records 507.1 Student Health and Immunization Certificates 507.2 Administration of Medication to Students 507.2E1 Authorization Asthma or Airway Constricting Medication Self-Administration Consent Form (Exhibit) 507.2E2 Parental Authorization and Release Form for the Administration of Prescription Medication to Students (Exhibit) 507.3 Communicable Diseases – Students 507.4 Student Illness or Injury at School 507.5 Emergency Plans and Drills 507.6 Student Insurance 507.7 Custody and Parental Rights 507.8 Student Special Health Services 507.8R1 Special Health Services (Regulation) 507.9 Wellness Policy 507.9R1 Wellness Regulation 508.1 Class or Student Group Gifts 508.2 Open Night

Series 600 – Education Program

SERIES 600 – EDUCATIONAL PROGRAM 600 Statement of Guiding Principles for the Education Program 601.1 Types of School Organization 601.2 School Calendar 601.3 School Day 601.4 Instructional Time Audit 602.1 Multicultural and Nonsexist Education 602.2 Basic Instruction Program 602.3 Summer School Instruction 602.4 Special Education 602.4E Integration of Students with Disabilities (Exhibit) 602.5 Talented and Gifted Program 602.6 Program for Students at Risk 602.10 Physical Education 602.11 Technology and Instructional Materials 602.12 Citizenship 602.13 Adult Education 602.14 Cocurricular Activities 602.15 Curriculum Development 602.16 Curriculum Implementation 602.17 Curriculum Evaluation 602.18 Curriculum Evaluation-B 602.20 Religion and Public Schools 602.20R Religion and Public Schools (Regulation) 602.21 Religion Based Exclusion from School Program 602.23 Competent Private Instruction 602.24 Dual Enrollment 602.25 Home School Assistance Program 602.26 Virtual_Online Courses 603.1 Basic Instruction Program 603.2 Field Trips and Excursions 603.3 Homework 603.4 School Library 603.5 Selection of Instructional Materials 603.5E Weeding Policy (Exhibit 603.5R Instructional Materials Inspection (Regulation) 603.6 Objection to Instructional Materials 603.6E1 Instructions to the Reconsideration Committee (Exhibit) 603.6E2 Reconsideration of Instructional Materials (Exhibit) 603.6E3 Sample Letter to Individual Challenging Instructional Materials (Exhibit) 603.7 Inspection of Instructional Materials 603.8 Teaching Controversial Issues 603.9 Outside Resource People 603.10 South Hamilton Community School District Technology Acceptable Use Policy 603.10E1 Employee Acceptable Use Policy and Network User Agreement (Exhibit) 603.10E2 Student Internet and Acceptable Use Policy Elementary (Exhibit) 603.10E3 Student Acceptable Use Policy and Network User Agreement MS_HS (Exhibit 603.10E4 NonStaff and Nonstudent Acceptable User Agreement (Exhibit) 603.10E5 Student Acceptable Use Policy and Network User Agreement 5th-6th (Exhibit) 603.10R Recognition of the Children_s Internet Protection Act (Regulation) 603.11 Supplemental Weighting 603.12 Use of Information Resources 603.12R1 Use of Information Resources Regulation (Regulation) 603.13 Student Library Circulation Records 604.1 Student Guidance and Counseling Program 604.2 Student Health Services 604.3 Supervision After School Events 605.1 Progress Reports of Students 605.2 Testing Program 605.3 Promotion of Students 605.4 Graduation Requirements 605.5 Transfer Students and Correspondence Courses 605.6 Instruction at a Post-Secondary Educational Institution 605.8 Academic Letters 605.9 Early Graduation 606.1 Fee Refund Policy 606.3 Animals in the Classroom

 

Series 700 – Noninstructional Operations and Business Services

Series 700 – Noninstructional Operations & Business Services 701.1 Depository of Funds 701.2 Transfer of Funds 701.3 Financial Records 701.4 Governmental Accounting Practices and Regulations 702 Cash in School Buildings 703.1 Budget Planning 703.2 Spending Plan 704.1 Local State Federal Miscellaneous Revenue 704.2 Debt Management Policy 704.2R1 Post Issuance Compliance Regulation for Tax Exempt Obligations 704.3 Investments 704.4 Gifts-Grants-Bequests 704.5 Student Activities Fund 704.6 Online Fundraising Campaigns – Crowdfunding 705.1 Purchasing – Bidding 705.1R1 Suspension and Debarment of Vendors and Contractors Procedure 705.1R2 Purchase Order (Regulation) 705.2 Purchasing on Behalf on Employees 705.3 Payment for Goods and Services 705.4 Expenditures for a Public Purpose 705.4R1 Use of Public Funds Regulation 706.1 Payroll Periods 706.2 Payroll Deductions 706.3 Pay Deductions 706.3R1 Pay Deductions Regulation 706.4 Use of Credit Cards 707.1 Secretary’s Reports 707.2 Treasurer’s Annual Report 707.3 Publication of Financial Reports 707.4 Audit707.5 Internal Controls 707.5 Internal Controls 707.5R1 Internal Controls Procedures 708 Care, Maintenance and Disposal of School District Records 709 Insurance Program 710.1 School Food Program 710.2 Free or Reduced Cost Meals Eligibility 710.3 Vending Machines 710.4 Meal Charges 711.1 Student School Transportation Eligibility 711.2 Student Conduct on School Transportation 711.2R1 Student Conduct on School Transportation (Regulation) 711.2R2 Use of Recording Devices on School Buses (Regulation) 711.3 Student Transportation for Extracurricular Activities 711.4 Summer School Program Transportation Service 711.5 Transportation of Nonresident and Nonpublic School Students 711.7 School Bus Safety Instruction 711.8 Transportation in Inclement Weather 711.9 District Vehicle Idling 711.10 School Bus Passenger Restraint 712 Technology and Data Security 712.R1 Security Requirements of Third-Party Vendors Regulation

 

Series 800 – Buildings and Sites

SERIES 800 – Buildings & Sites 800 Objectives of Building _ Sites 801-7E2 Proposed Name for Facility Petition 801.1 Building _ Sites Long Range Planning 801.2 Building _ Sites Surveys 801.3 Educational Specifications for Buildings _ Sites 801.4 Selection of an Architect 801.5 Site Acquisition 801.6 Bids and Awards for Construction Contracts 801.7 Naming of School District Facilities and Events 801.7E1 Proposed Name for Facility Application (Exhibit) 802.1 Maintenance Schedule 802.2 Requests for Improvements 802.3 Emergency Repairs 802.4 Capital Assets 802.4R1 Capital Assets (Regulation) 802.4R2 Capital Assets Management System Definitions (Regulation) 802.5 Buildings _ Sites Adaptation for Persons with Disabilities 802.7 Energy Conservation 803.1 Disposition of Obsolete Equipment 803.2 Lease, Sale, or Disposal of School District Buildings _ Sites 804.1 Facilities Inspections 804.2 Warning System and Emergency Plans (Rescinded) 804.2 District Emergency Operations Plans 804.3 Bomb Threats (Rescinded) 804.4 Asbestos Containing Material 805.1 Use of Motorized Vehicles 806.1 Inventory

 

Series 900 – School District-Community Relations

SERIES 900 – School District-Community Relations 900 Statement of Guiding Principles and Objectives for Community Relations 901 Public Examination of School District Records 902.1 News Media Relations 902.2 News Conferences and Interviews 902.3 News Releases 902.4 Live Broadcast or Videotaping 903.1 School – Community Groups 903.2 Community Resource Persons and Volunteers 903.3 Visitors to School District Buildings and Sites 903.4 Public Conduct on School Premises 903.5 Distribution of Materials 903.5R1 Distribution of Materials (Regulation) 903.6 Duplicated or Printed Materials 904.1 Transporting Students in Private Vehicles 904.2 Advertising and Promotion 904.3 Money-Raising Activities in the Schools 905.1 Community Use of School District Facilities 905.1E1 Contract for Use of Facility (Exhibit) 905.1E2 Use of Kitchen and Cafeteria Form (Exhibit) 905.1E3 Indemnity and Liability Insurance (Exhibit) 905.1R1 Fees for Use of School Facilities (Regulation) 905.2 Loan of School Equipment 905.3 Smoke and Tobacco Free Environment