Board Minutes 9/14/15


Monday, September 14, 2015



The South Hamilton Board of Education met in regular session on Monday, August 14, 2015 in the Boardroom at the Middle/High School.  President Will Johnston called the meeting to order at 6:04 p.m. with the following members present:  Marie Johnson, Joely Swenson and Amber Van De Pol.  Absent:  Mike Grove.  Also present: Superintendent Ken Howard, Secondary Principal Scott Dryer and Board Secretary Susan Headley.


President Johnston presented high school science instructor, Bianca Webber with the HAWK Achievement Award for completing training in PLTW.


Due to his absence, the HAWK Friend of Education Award will be given to Mike Grove recognizing him for his many years of service to the district as a school board member.


The following new instructional staff members were present to introduce themselves to the Board:  Emily Long, LaRonna Orr, Kaily Macdonald, Myles Finn, Alexa Gibbs, Deborah Boldt and Staci Winborn.


APPROVE AGENDA:  Motion by Swenson, second by Van De Pol to approve the agenda with the addition of a New Business agenda item in the New Board Meeting – Request to Publish Public Notice.  Motion carried unanimously.


APPROVE CONSENT AGENDA:  Motion by Johnson, second by Swenson to approve the consent agenda consisting of the following items:

  • Approval of financial reports for August

Operating Fund

Gross Salary               365,263.26        Medicare              5,107.16

Disability Insurance       1,251.90        FICA                 21,837.38

Health Insurance          52,142.91        IPERS                32,114.60

Total Payroll               477,717.21

  • Approval of Flexible Benefit reimbursements for August for $4,958.78
  • Approval of claims from all funds for August with the addition of Lang Construction Group, LLC and prepaids for July
  • Approve Facility Leasing Agreements for 2015-16 with City of Ellsworth, City of Randall, and Jewell Golf & Country Club
  • Approve Master Contract salary schedule lane changes for Deborah Boldt, Kris Flaugh, Dan Fuchs, Sonia Heins, Dede Henderson, Kara Sloan, Cathy Stakey, Julie Ullestad and Bianca Webber
  • Open Enrollments: 

Student(s)                  Grade              Parent(s)                 From                         To                    Year

Dora Dankel              3      Dawn Hudnell               Boone                          South Hamilton    2015-16

Matthew Dankel        7      Dawn Hudnell               Boone                          South Hamilton    2015-16

Christi Dankel           9      Dawn Hudnell               Boone                          South Hamilton    2015-16

Mariyah Buckley       9      Erin Ruth Weers            Northeast Hamilton     South Hamilton    2015-16

Lonnie Wheeler       11      L. Wheeler/B. Trask     Northeast Hamilton     South Hamilton    2015-16

Trevor Griggs            7      Kevin/Danielle Griggs   Roland-Story               South Hamilton    2015-16

Alexus Sturtz             8      B. Weiner/J. Mosboch     South Hamilton           Fort Dodge          2015-16

Lawrence Gabler  PreK      Nicholas/Anna Gabler   South Hamilton           Roland-Story        2015-16

Sidney Walker          K      Bill & Kris Walker          South Hamilton           Webster City       2015-16

Motion carried unanimously.


BOARD TO RECEIVE AND ACCEPT ELECTION RESULTS OF SEPTEMBER 8, 2015 ELECTION:  Superintendent Howard reported on the Abstract of Votes of the September 8, 2015 School Election.  Public Measure (A) renewing the Physical Plant and Equipment Levy was adopted with a total of 194 yes votes or 66.9% for a period of ten (10) years not exceed One Dollar ($1.00) per One Thousand Dollars ($1,000) of assessed value of taxable property and Public Measure (B) was adopted with a total of 189 yes votes or 64.95% authorizing the Board to contract indebtedness and issue General Obligation Bonds in an amount not to exceed 9,900,000 for renovations to the middle/high school building.  The following were duly elected for the office of South Hamilton School board member for a term of four (4) years: Leigh Miller was elected from Director District #2; Amber Van De Pol was elected from Director District #3; and Joely Swenson from Director District #5.  The Board received a letter from Leigh Miller declining the position due to changes in district boundaries and residency restrictions currently in place.


PUBLIC FORUM/VISITORS:  Julie Schroeder was present and thanked Loyal Winborn for his assistance in recent training.  Matt Schroeder was present and the Board congratulated him as the newly elected 9-12 Student Council President.  He will begin attending Board meetings and reporting on student events.


MOTION TO ADJOURN: Motion by Johnson, second by Van De Pol to adjourn at 6:27 p.m.  Motion carried unanimously.




CALL-TO-ORDER:  Board Secretary, Sue Headley called the meeting to order at 6:27 p.m. with the same members and administration present.


ROLL CALL:  Roll call attendance by Sue Headley:  Present: Amber Van De Pol, Marie Johnson, Joely Swenson and Will Johnston.


OATH OF OFFICE:  Sue Headley administered the oath of office to Joely Swenson and Amber Van De Pol and they accepted.


ELECTION OF THE BOARD PRESIDENT:  Sue Headley handed out ballots.  Will Johnston was re-elected as president and then presided over the meeting.


ELECTION OF THE BOARD VICE-PRESIDENT:  Ballots were handed out and Joely Swenson was re-elected vice president.


BOARD LEARNING SESSION:  Superintendent Howard gave a power point presentation on the Annual Progress Report (APR) for 2014-15 summarizing and comparing student achievement data from Iowa Assessments and other district-wide assessments and reports.  Principal Dyer reviewed ACT scores and 5-year trend line.  Superintendent Howard gave an overview on the Iowa Core Summary Report for 2014-15 and outlined Teacher Leadership & Compensation (TLC) planning, vision, goals and funding for 2016-17.


ACTIVITIES DIRECTOR:  Todd Coy not present – no report.


DIRECTOR OF BUILDINGS & GROUNDS:  Curt Stoecker not present.  Superintendent Howard reported the new ceiling fans scheduled to be installed soon in the high school gym.


DIRECTOR OF TECHNOLOGY:  Loyal Winborn shared concerns received from parents and staff about the planned delay in rolling out the laptops especially.  Changes in the process will be made for next year.


Principal Hemphill arrived at 7:20 p.m.


ELEMENTARY PRINCIPAL:  Paul Hemphill reported on the following:  preliminary enrollment at the elementary estimated at 380; FAST testing finished last week; and the PD committee will be meeting September 16 to plan professional development.


SECONDARY PRINCIPAL:  Scott Dryer reported on the following:  beginning plans for moving classrooms around for upcoming high school renovation project; seniors attended Leadership Conference on September 11th; conference principals will be looking at ways to expand the HOIAC.


SUPERINTENDENT:  Ken Howard reported on the following:  shared article by Dr. Roark Horn, SAI Executive Director; the district received dividend check from EMC; reviewed property insurance renewal and comparisons; shared information on two vehicles that were recently purchased; number of open enrollments approved and students actually attending; preliminary enrollment figures; letter from IHSAA recognizing South Hamilton as a school with no ejections during the 2014-15 sport season; and Home School Assistance Program (HSAP) participation numbers.


REQUEST TO PUBLISH PUBLIC NOTICE:  Motion by Johnson, second by Van De Pol to publish a public notice of the Board’s intent to appoint an individual to fill the current vacancy and serve as Director in the South Hamilton Community School District #2.  Motion carried unanimously.


APPROVE DATES/TIMES/AND PLACE FOR REGULAR MEETINGS OF THE BOARD:  Motion by Swenson, second by Van De Pol to continue to hold regular monthly meetings of the Board on the 2nd Monday of each month at 6:00 p.m. in the Boardroom at the middle/high school building.  Motion carried unanimously.


APPOINT LEGAL COUNSEL FOR THE DISTRICT AND THE BOARD:  Motion by Johnson, second by Swenson to appoint Rick Engel of Engel Law Firm to continue to serve as legal counsel for the District and the Board.  Motion carried unanimously.


APPOINT IASB DELEGATE FOR LEGISLATIVE ASSEMBLY:  Motion by Swenson, second by Van De Pol to appoint Marie Johnson to serve as IASB Delegate and Will Johnston as alternate.  Motion carried unanimously.


APPROVE RESOLUTION TO REQUEST MODIFIED ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR FY15 SPECIAL ED DIFICIT:  Motion by Johnson, second by Van De Pol to approve a Request for Modified Allowable Growth and Supplemental Aid for the 2014-15 negative special education balance. Department of Management will make final calculations.  Motion carried unanimously.


EARLY RETIREMENT INCENTIVE FOR 2015-16:  Motion by Johnson, second by Swenson to approve the proposed early retirement one-time incentive for district staff as presented.  Proposal includes base amount in the South Hamilton Retirement Program (approved 12/10/12 and revised 12/8/14) and an additional stipend for individuals who request early retirement by January 31, 2016 for retirement at the end of the 2015-16 school year.  The additional stipend will only be offered for the 2015-16 school year and will not be offered in 2016-17.  Motion carried unanimously.


PERSONNEL:  Volunteer Coach:  Motion by Johnson, second by Van De Pol to approve Emily Long as a volunteer cross country coach for 2015-16.  Motion carried unanimously.  Contract Adjustments:  Motion by Johnson, second by Van De Pol to increase Staci Winborn’s contract from .5 FTE to full time.  Motion carried unanimously.  Motion by Johnson, second by Swenson to increase Angie Robinson’s contract from .75 FTE to full time.  Motion carried unanimously.  FMLA Request:  Motion by Johnson, second by Van De Pol to approve request from Dede Henderson for six weeks FMLA unpaid leave.  Motion carried unanimously.


ADDITIONAL ANNOUNCEMENTS/CONCERNS:  At the request of Paul Hemphill it was the consensus of the Board to approve clothing fundraiser for the Elementary Booster Club.


REVIEW BOARD “TALKING POINTS” FOR PUBLIC and COLLEGIAL DOCUMENTATION OF BOARD/SUPERINTENDENT GOAL PROGRESS INDICATORS:  The Board reviewed the meeting and recorded indicators (actions, reports, other) that demonstrated measurable progress toward established Board/Superintendent Goals.


MOTION-TO-ADJOURN:   President Johnston declared the meeting adjourned at 8:17 p.m.



Will Johnston                                                                   Susan L. Headley

President, Board of Directors                                            Secretary, Board of Directors