Board Minutes 7/11/16


Monday, July 11, 2016

The South Hamilton Board of Education met in regular session on Monday, July 11, 2016 in the Boardroom at the Middle/High School. President Will Johnston called the meeting to order at 6:00 p.m. with the following members present: Marie Johnson, Joely Swenson, Amber Van De Pol and Duane Vavroch. Absent: None. Also present: Superintendent Ken Howard, Secondary Principal Scott Dryer and Board Secretary Janet Greufe. Media: Scott Ervin.

APPROVE AGENDA: Motion by Van De Pol, second by Swenson to approve the agenda. Motion carried unanimously.

APPOINT SECRETARY/TREASURER: President Johnston administered the oath of office and Greufe agreed.

 APPROVE CONSENT AGENDA: Motion by Johnson, second by Swenson to approve the consent agenda consisting of the following items:

  • Approval of Minutes of June 13, 2016 Regular Session
  • Approval of financial reports for June

Operating Fund

Gross Salary               479,829.86        Medicare            6,752.27

Disability Insurance       1,319.37        FICA                 27,086.06

Health Insurance          52,387.99        IPERS                41,864.78

Total Payroll               611,026.06

  • Approval of Flexible Benefit reimbursements for June for $3,254.48
  • Approval of bills from all funds for July, end-of-fiscal year and prepaids for June
  • Approve 28-E Agreement with ICCC for Project Earlybird Concurrent Enrollment Courses for 2016-17 with noted changes – South Hamilton will hold all teacher contracts.
  • Approve milk bid from Hiland Dairy of Grimes and bread bid from Pan ‘O Gold of Ankeny for 2016-17.
  • Approve fundraisers/trips/overnights for FFA for 2016-17
  • Open Enrollments:      

Student(s)                       Grade                          Parent(s)                 From                         To                    Year        

Dawson Mueggenberg         9                Rick & Sherrie Mueggenberg   Ballard                 South Hamilton        2016-17

Steven Arevalo                   K                Marbis Vazquez                     South Hamilton           Roland-Story       2016-17

Jacoby Hall                        K                Shane & Nichelle Hall            South Hamilton           Roland-Story        2016-17

Motion carried unanimously.




BOARD LEARNING SESSION: Reviewed and discussed the Good Conduct Advisory Committee proposal.


STUDENT COUNCIL: Not present – no report.


ACTIVITIES DIRECTOR: Not present – no report.


DIRECTOR OF BUILDINGS & GROUNDS: Not present – no report.


DIRECTOR OF TECHNOLOGY: Not present – no report.

ELEMENTARY PRINCIPAL: Not present – no report.


SECONDARY PRINCIPAL: Principal Dryer reported on the following: congratulations to softball and baseball teams on fantastic seasons and thank you to the summer coaches; thanked Kris Flaugh for her service to students in summer school; Aly Engels and Carlton Ness have come in several times already in preparation of their first year teaching at South Hamilton.


SUPERINTENDENT: Superintendent Howard reported most items are on schedule according the drafted time line and shared an Anticipated/Committed FY17 PPEL/SAVE Revenues & Expenditure chart.


OPEN STUDY HALL PROPOSAL FOR JUNIORS AND SENIORS: Principal Dryer and Guidance Counselor Lindsay Gelder presented a proposal to offer junior and senior students open campus during their study hall periods. More information was requested as a result of the discussion to be presented at the next board meeting. No action was taken.


AUTHORIZE SIGNATORIES FOR THE DISTRICT: Motion by Johnson, second by Van De Pol to authorize Superintendent Ken Howard and Administrative Assistant Marcia Granzow as signatories for the district for 2016-17.


DEPOSITORY RESOLUTION: Motion by Swenson, second by Vavroch to approve depository banks and limits as follows for 2016-17: First American Bank with limit of $16,000,000 and First State Bank with limit of $500,000. Motion carried unanimously.


2016-17 DISTRICT HANDBOOKS AND PROCEDURAL DOCUMENTS: Motion by Swenson, second by Johnson to approve the 2016-17 district handbooks and procedural documents with recommended edits. Motion carried unanimously.


FIRST READING OF REVISED SOUTH HAMILTON CSD GOOD CONDUCT POLIDY: Following discussion the Board approved the first reading of the revised South Hamilton CSD Good Conduct Policy with noted edits.


PROJECT “FIELD ORDER #007” ADD CARPET REPLACEMENT TO ROOMS A39 & A40: Motion by Johnson, second by Swenson to approve Field Order #007 to replace carpet in the high school band and vocal rooms (A39 & A40) in the amount of $32,719. Motion carried unanimously.


PERSONNEL:   No personnel recommendations.




REVIEW BOARD “TALKING POINTS” FOR PUBLIC and COLLEGIAL DOCUMENTATION OF BOARD/SUPERINTENDENT GOAL PROGRESS INDICATORS: The Board reviewed the meeting and highlighted indicators that demonstrated measurable progress toward established Board/Superintendent Goals.   Superintendent Howard will record the indicators.


MOTION-TO-ADJOURN:   President Johnston declared the meeting adjourned at 7:45 p.m. to enter closed session for the Annual Superintendent’s Evaluation.


CLOSED SESSION FOR ANNUAL SUPERINTENDENT REVIEW/EVALUATION: At 7:56 p.m. President Johnston declared the meeting go into closed session as provided by Iowa Code section 21.5(1)(i) to evaluate the professional competency of an individual whose performance is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.   President Johnston declared the meeting in open session and adjourned at 8:28 p.m.



Will Johnston President, Board of Directors                          Janet Greufe Secretary, Board of Directors