Board Minutes 3/14/16

The South Hamilton Board of Education met in regular session on Monday, March 14, 2016 in the Boardroom at the Middle/High School.  President Will Johnston called the meeting to order at 6:00 p.m. with the following members present: Marie Johnson, Joely Swenson, Amber Van De Pol, and Duane Vavroch.  Absent: None.  Also present:  Secondary Principal Scott Dryer, Superintendent Ken Howard and Board Secretary Susan Headley.   Media:  Scott Ervin and Pat Powers.

 

APPROVE AGENDA:  Motion by Van De Pol, second by Vavroch to approve the agenda.  Motion carried unanimously.

 

Anna Ervin and Emily Willadsen each presented their Individual Speech routines.

 

APPROVE CONSENT AGENDA:  Motion by Johnson, second by Van De Pol to approve the consent agenda consisting of the following items:  

  • Approval of financial reports for February

Operating Fund               

Gross Salary               451,427.36        Medicare              6,349.26

Disability Insurance       1,322.95        FICA                 27,148.67

Health Insurance          54,384.71        IPERS                40,228.02

Total Payroll               580,860.97

  • Approval of Flexible Benefit reimbursements for February for $1,589.36
  • Approval of bills from all funds for March and prepaids for February
  • Open Enrollments: 

Student(s)                  Grade              Parent(s)                 From                         To                    Year        

Eli Coburn             K    Bryce & Katy Coburn          Hubbard-Radcliffe       South Hamilton    2016-17

Owen Duns            5    Cory & Danielle Duns        Hubbard-Radcliffe       South Hamilton    2016-17

Zoey Duns             6    Cory & Danielle Duns        Hubbard-Radcliffe       South Hamilton    2016-17

Aiden Johnson        6    Andrew/Rebekah Johnson  Hubbard-Radcliffe       South Hamilton    2016-17

Carter Stolee           5    Lance & Jessica Stolee          Hubbard-Radcliffe       South Hamilton    2016-17

Landon Stolee         7    Lance & Jessica Stolee          Hubbard-Radcliffe       South Hamilton    2016-17

Brooklyn Doolittle   3    Eric & Krystal Doolittle       Northeast Hamilton     South Hamilton    2016-17

Callum Doolittle     1    Eric & Krystal Doolittle       Northeast Hamilton     South Hamilton    2016-17

Paige Doolittle        6    Eric & Krystal Doolittle       Northeast Hamilton     South Hamilton    2016-17

Brayden Moore       4    Travis & Lori Moore            Northeast Hamilton     South Hamilton    2016-17

Holden Moore         1    Travis & Lori Moore            Northeast Hamilton     South Hamilton    2016-17

Anna Pruisman      5    Chris & Jenny Pruisman     Northeast Hamilton     South Hamilton    2016-17

Jack Pruisman         6    Chris & Jenny Pruisman     Northeast Hamilton     South Hamilton    2016-17

Sara Scheller           3    Marc & Jessica Scheller        Northeast Hamilton     South Hamilton    2016-17

Tyler Scheller         5    Marc & Jessica Scheller        Northeast Hamilton     South Hamilton    2016-17

Mason Hansell        4    Austin & Laura Hansell      Stratford                      South Hamilton    2016-17

Rebecca Marshall   K    Scott & Tina Marshall          Webster City               South Hamilton    2016-17

McKenna Ramler  12    Melaunie Ramler                South Hamilton           Cam                    2016-17

Kaden Stockdale     K    Kelly/Roxanne Stockdale    South Hamilton           Roland-Story        2016-17

Madisen Wood      10    Belinda Weiner                   South Hamilton           Webster City       2015-16

Motion carried unanimously.

 

PUBLIC FORUM/VISITORS:  Julie Schroeder was present to express her concern about changes in ICCC College classes beginning next fall.

 

BOARD LEARNING SESSION:  Superintendent Howard gave an overview/presentation of the FY15 District Audit highlighting MD&A; changes in net assets; balance sheet of governmental funds; statement of revenues, expenditures and changes in fund balance; and categorical funding.  Also gave a PowerPoint presentation on FY17 Budget with information based upon a 2% increase in SSA (not yet set by the state) including enrollment; weightings; spending authority; supplementary weighting; categorical funding, fund comparisons to last fiscal year; and property taxes.

 

 

STUDENT COUNCIL:  Student Council representative Matt Schroeder updated the Board on the Dance Marathon fundraiser that will be held on Saturday, April 2 at 5:00 p.m. and the “Duct Tape a Teacher” fundraiser.

 

ACTIVITIES DIRECTOR:  Todd Coy not present.  No report.

 

DIRECTOR OF BUILDINGS & GROUNDS:  Curt Stoecker not present.   Superintendent Howard reported that phase 1 of the asbestos abatement project would be complete by the end of Spring Break and a pre-construction meeting with contractors will be held on March 21.

 

DIRECTOR OF TECHNOLOGY:  Loyal Winborn reported on the bids for the new district wide phone system.  It was the consensus of the Board to approve the recommendation from Winborn to accept and lock in the quote from Communication Innovators for an Avaya IPOffice Phone System.  Formal action will be taken at the April meeting.

 

ELEMENTARY PRINCIPAL:  Paul Hemphill not present.  No report.

 

SECONDARY PRINCIPAL:  Scott Dryer reported on the following:  registration for 2016-17 classes; possibility of PLTW thru exploratory courses; he and Winborn shared highlights of Lizzy Barrett’s trip to the Omaha Film Festival; room rotation schedule for next year; exploring CTE areas and offerings; 3 students to All-State speech and updated the Board on HOIAC Expansion Committee efforts to align conference over the next few years.

 

SUPERINTENDENT:  Ken Howard shared a letter developed by HOIAC Expansion Committee that will be sent in early May to Central Iowa School Administrators and Athletic Directors extending an invitation to meet and discuss the potential of joining our conference.

 

APPROVE FY15 AUDIT:  As previously outlined by Superintendent Howard, motion by Johnson, second by Swenson to approve the Audit Report for Fiscal Year Ending June 30, 2015 as issued by Burton E. Tracy & Co, P.C., CPAs.  Motion carried unanimously.  Auditors file with the Auditor of State.

 

APPROVE BUDGET REDUCTION PROPOSAL PLAN FOR FY17:  Motion by Vavroch, second by Swenson to approve the Budget Reduction Proposed Plan outlined by Principal Dryer with recommended reductions for the 2016-17 year estimated at $308,000.  Motion carried unanimously.

 

APPROVE RESOLUTION TO PUBLISH NOTICE OF PUBLIC HEARINGS ON PROPOSED BUDGET FOR FY17 AND AMENDMENT OF FY16 BUDGET:  Motion by Johnson, second by Van De Pol to approve resolution to publish the Proposed FY17 Budget using a 2% Supplemental State Aid (SSA) with a proposed tax rate of 13.89155 per $1000 taxable valuation and publish the Budget Amendment for FY16.  Motion carried unanimously.  Once the state has set the SSA rate, rates may be adjusted down.   Only increase in expenditures for bonding project, no increase in property taxes for FY16 Budget Amendment.

 

APPROVE BUDGET GUARANTEE RESOLUTION: Motion by Johnson, second by Swenson to approve the following resolution for Fiscal Year 2016-17 budget:  RESOLVED, that the Board of Directors of South Hamilton Community School District, will levy property tax for fiscal year 2016-17 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.   Motion carried unanimously.

 

SET PUBLIC HEARING PLACE, TIME, AND DATE ON FY17 BUDGET AND FY16 BUDGET AMENDMENT:  Motion by Van De Pol, second by Johnson to set the Public Hearing on the Proposed FY17 Budget for Monday, April 11, 2016 at 6:00 p.m. in the Boardroom of the middle/high school building and set the Public Hearing on the FY16 Budget Amendment for Monday, April 11, 2016 at 6:05 p.m. in the Boardroom of the middle/high school building. Motion carried unanimously.

 

BOARD PRESENTS INITIAL CONTRACT PROPOSAL FOR 2016-17 MASTER CONTRACT TO SHEA:  Matt Schutt, representing SHEA, was present as Superintendent Howard outlined the Board’s initial proposal to SHEA for 2016-17 Master Contract negotiations which included the following:  consider further conversations pertaining to personal leave; increase base by $100 to $37,630; one-year agreement; correct language on annuities and edit language on educational sabbatical leave.

 

  

APPROVE ENGAGEMENT AGREEMENT WITH AHLERS & COONEY P.C. FOR BOND COUNSEL AND DISCLOSURE COUNSEL SERVICES:  Motion by Johnson, second by Van De Pol to approve Engagement Agreement with Ahlers & Cooney, P.C. Attorneys at Law for Bond Counsel and Disclosure Counsel Services for the Proposed Issuance of $9,900,000 General Obligation School Bonds, Series 2016.   Motion carried unanimously.

 

APPROVE FIRST READING OF POST ISSUANCE (PIC) POLICY FOR TAX-EXEMPT OBLIGATIONS CODE NO. 704.2R1:  Motion by Johnson, second by Swenson to approve the first reading of Post-Issuance Compliance Policy for Tax-Exempt Obligations Code No. 704.2R1 designating the School Business Official/Secretary responsible for monitoring post-issuance compliance.  Motion carried unanimously.

 

WAIVE SECOND READING OF POST ISSURANCE (PIC) POLICY FOR TAX-EXEMPT OBLIGATIONS CODE NO. 704.2R1:  Motion by Swenson, second by Vavroch to waive the second reading and approve adoption of the Post-Issuance Compliance (PIC) Policy for Tax-exempt Obligations Code No. 704.2R1 designating the School Business Official/Secretary responsible for monitoring post-issuance compliance.  Motion carried unanimously.

 

APPROVE RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE, APPROVING ELECTRONIC BIDDING PROCEDURES AND APPROVING OFFICIAL STATEMENT [NOT TO EXCEED $9,900,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2016]:  Motion by Van De Pol, second by Vavroch to introduce and adopt a Resolution Directing the Advertisement for Sale of Not to Exceed $9,900,000 General Obligation School Bonds, Series 2016, Approving Electronic Bidding Procedures and Approving Official Statement.  Roll Call:  Ayes:  Van De Pol, Johnson, Swenson, Vavroch and Johnston.  Nays:  none.  Motion carried unanimously.  President Johnston declared the resolution adopted.

 

APPROVE RESOLUTION DECLARING AN OFFICIAL INTENT UNDER TREASURY REGULATION 1.150-2 TO ISSUE DEBT TO REIMBURSE THE SCHOOL DISTRICT FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION TO SPECIFIED PROJECTS [NOT TO EXCEED $9,900,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2016]:  Motion by Swenson, second by Johnson to introduce and adopt a Resolution Declaring An Official Intent Under Treasury Regulation 1.150-2 to Issue Debt To Reimburse the School District for Certain Original Expenditures Paid in Connection to Specified Projects.  Roll Call:  Ayes:  Van De Pol, Johnson, Swenson, Vavroch and Johnston.  Nays: none.  Motion carried unanimously.  President Johnston declared the resolution adopted.

 

PERSONNEL:  Transfer:  Motion by Johnson, second by Van De Pol to approve recommendation to transfer Cathy Stakey from full-time 5th grade teacher to a full-time TLC position as Preschool-6th Technology Integrationist/Instructional Coach for the 2016-17 school year.  Motion carried unanimously.  Motion by Van De Pol, second by Swenson to approve recommendation to transfer Catherine Hayes from district-wide Technology Integrationist to a full-time TLC position as 7th-12thTechnology Integrationist/Instructional Coach for the 2016-17 school year.  Motion carried unanimously.  Volunteer Coaches:  Motion by Johnson, second by Swenson to approve the following volunteer coaches:  Doug Sogard and Kirk Haugland as assistant boys’ golf coaches and Steve Butler as assistant girls’ golf coach.  Motion carried unanimously.

 

ADDITIONAL ANNOUNCEMENTS/CONCERNS:  None.

 

REVIEW BOARD “TALKING POINTS” FOR PUBLIC and COLLEGIAL DOCUMENTATION OF BOARD/SUPERINTENDENT GOAL PROGRESS INDICATORS:  The Board reviewed the meeting and highlighted indicators that demonstrated measurable progress toward established Board/Superintendent Goals.    Superintendent Howard will record the indicators.

 

ADJOURN:  President Johnston declared the meeting adjourned at 8:12 p.m.

 

                                                                                                                                                                                                                                                           

Will Johnston                                                                   Susan L. Headley

President, Board of Directors                                            Secretary, Board of Directors