Board Minutes 2/9/15


Monday, February 9, 2015


The South Hamilton Board of Education met in regular session on Monday, February 9, 2015 in the Boardroom at the Middle/High School. President Will Johnston called the meeting to order at 6:00 p.m. with the following members present: Mike Grove, Marie Johnson, and Joely Swenson. Absent: Amber Van De Pol. Also present: Superintendent Ken Howard, Elementary Principal Paul Hemphill, Secondary Principal Scott Dryer and Janet Greufe as acting secretary. Media: Billie Shelton.


APPROVE AGENDA: Motion by Swenson, second by Grove to approve the agenda. Motion carried unanimously.


APPROVE CONSENT AGENDA: Motion by Johnson, second by Swenson to approve the consent agenda consisting of the following items:      

Approval of Financial Reports for December

Operating Fund               

Gross Salary               406,084.97        Medicare            5,690.18

Disability Insurance       1,303.57        FICA                 24,330.22

Health Insurance          53,775.99        IPERS                36,058.44

Total Payroll               527,243.37

  • Approval of Flexible Benefit reimbursements for December for $440.44
  • Approval of Bills from all funds for January and prepaids for December
  • Open Enrollments:      

Student(s)               Grade             Parent(s)                       From                     To                   Year        

Mackenzy Grady     6        Ty & Tonia Grady           Northeast Hamilton    South Hamilton    2015-16

Garrett Grady        10        Ty & Tonia Grady           Northeast Hamilton    South Hamilton    2015-16

Daniel Spicher        10        Sherry Spicher                 Northeast Hamilton    South Hamilton    2015-16

Makayla Tapper     11        Brandon & Lisa Tapper    Northeast Hamilton    South Hamilton    2015-16 

Wesley Wynkoop   10        Jessica & Marc Scheller     Northeast Hamilton    South Hamilton    2015-16

Motion carried unanimously.




BOARD LEARNING SESSION: Technology Director Loyal Winborn and student Tyler Armstrong gave an overview of the Code Hawk Program, which currently has nine members participating. Overview of technology Use at the Elementary – “Preparing Our Students for a Digital Life”: Catherine Hines gave an overview of the use of technology use in the classroom including curriculum integration, internet safety, evaluation and assessment.  Review and discuss Site Visit: Superintendent Howard reviewed the list of the Site Visit items and responses to noncompliance findings and plans to correct. Review and discuss February 3rd Board Work Session: The Board discussed and set general areas of priorities for facilities improvements and identified possible sources of funding.


ACTIVITIES DIRECTOR – TODD COY: Coy shared overview of winter sports participation numbers; South Hamilton hosting District Wrestling Tournament at noon on Saturday, February 14 and girls’ regional basketball at 7:00 p.m. in Ogden, and boys basketball districts on February 16 in Ogden; requested permission for state wrestling overnight stay if any state qualifiers and it was the consensus of the Board to approve the request.


DIRECTOR OF BUILDINGS & GROUNDS – CURT STOECKER: Stoecker reported on the following: shop lighting project complete; needed greenhouse repairs found by Site Visit team; and discussion on use of school owned equipment by employees. It was the consensus of the Board to approve electrical repairs for the greenhouse for an estimated $3,500.


DIRECTOR OF TECHNOLOGY – LOYAL WINBORN: Winborn reported on the following: Cooperative Buy-In Program for computer repairs; plans to sell/trade Mac Book Airs for new Chromebooks at no expense to the district; plans to use E-Rate funds for infrastructure needs over the next five years; and installing Wi-Fi at athletic fields.


ELEMENTARY PRINCIPAL: PAUL HEMPHILL: Hemphill reported on the following: FAST and DBM data and the Annual Elementary Carnival is scheduled for March 27, 2015.


SECONDARY PRINCIPAL: SCOTT DRYER: Dryer reported on the following: Raquel Holt and Benji Enabnit selected to sing at State Wrestling Tournament; District Wrestling; District Speech; ICCC Consortium Advisory Committee; updating course description packets; Steve Olson attended ISU conference and early graduation requests to be presented at March meeting.


SUPERINTENDENT – KEN HOWARD: Howard reported on the following: Site Visit documents and corrective action plan; Board Budget Calendar; recently attended ISFIS budget work session with Sue and Janet; comparison document of cash expenditures; district peer review process and documents; and professional development/calendar suggestion. It was the consensus of the Board to approve the following recommended calendar changes: ½ day student day and 1/2 teacher professional development on February 23; Friday, April 3 will not be a snow make-up day; and May 28 last day for students.


SIAC MEMBERSHIP FOR 2014-15: Motion by Johnson, second by Grove to approve SIAC membership for 2014-15 as recommended by state statute. Motion carried unanimously.


GYM BLEACHER REPLACEMENT: Motion by Swenson, second by Johnson to approve bid from Iowa Direct Equipment & Appraisal of Cedar Falls for high school gym bleacher replacement for approximately $130,691 as recommended by Stoecker. Motion carried unanimously. Project to be done this summer.


SOUTH HAMILTON MASCOT TEAM PROPOSAL: Motion by Johnson, second by Grove to approve Mascot Team proposal for students to represent South Hamilton as the Mascot Hector the Hawk as outlined and recommended by Scott Dryer. Motion carried unanimously.


COMPUTER DAMAGE AND LOSS COOPERATIVE PROGRAM: Motion by Johnson, second by Swenson to approve participation in the Computer Damage & Loss Cooperative Program for 2015-16 School Year as recommended by Winborn. The voluntary program is for student’s protection against damage and loss of school owned computer equipment. Motion carried unanimously.


INITITATE A FORMAL REQUEST TO COOPERATIVELY SPONSOR A GIRLS & BOYS VARSITY SOCCER PROGRAM WITH WEBSTER CITY CSD FOR THE 2014-15 SCHOOL YEAR: Motion by Johnson, second by Swenson to approve formal request to Webster City CSD to share varsity boys and girls soccer beginning this fiscal year. Motion carried unanimously.


PERSONNEL: Resignation: Motion by Swenson, second by Johnson to approve resignation from Danielle Ostrander as junior high softball coach. Motion carried unanimously. Continued to table resignation from Amy Klemp as assistant varsity volleyball coach until suitable replacement can be found. Retirement Resignation: Motion by Johnson, second by Swenson to approve resignation under the district’s early retirement program for Pam Krumm. Motion carried unanimously. Hire: Motion by Swenson, second by Johnson to approve recommendation to hire T. J. Schaefer as head baseball coach. Motion carried unanimously.




REVIEW BOARD “TALKING POINTS” FOR PUBLIC and COLLEGIAL DOCUMENTATION OF BOARD/SUPERINTENDENT GOAL PROGRESS INDICATORS: The Board reviewed the meeting and recorded indicators (actions, reports, other) that demonstrated measurable progress toward 2014-15 Board/Superintendent Goals.


MOTION-TO-ADJOURN: Motion by Swenson, second by Johnson to adjourn. Meeting adjourned at 8:40 p.m. Motion carried unanimously.



William D. Johnston                                                         Janet Greufe

President, Board of Directors                                            Acting Secretary