Board Highlights 2/13/2017

South Hamilton Board Highlights
  “What happened at the board table last night”
Monday, February 13th, 2017
Note change of venue:
South Hamilton Elementary Conference Room


Call-to-order: Mr. Will Johnston


Read: “Learning is an individual activity, but not a solitary one. It is more effective  when it takes place within a supportive community of learners.” Harry and Rosemary Wong

  1. Approval of Agenda 
  1. Consent Agenda was approved

Consent Items:  (All items listed under the consent agenda will be voted on by one motion.  There will be no separate discussion of these items unless a motion is made and approved prior to the time board members vote on the consent agenda items.)

Approve the Consent Agenda

  1. Minutes
  2. Financial Reports
  3. Flexible Benefit Payments
  4. Bills
  5. Open Enrollments

Open Enrolled – IN



Of Student

Grade Resident School To ReceivingSchool Reason, if Any
Dre Reistter 5th Hubbard-Radcliffe South Hamilton 2017-2018 school year
Aiyana Reistter 5th Hubbard-Radcliffe South Hamilton 2017-2018 school year
Jonathan Drake 6th Hubbard-Radcliffe/South Hardin South Hamilton 2017-2018 school year

Open Enrolled – OUT


Of Student

Grade ResidentSchool To ReceivingSchool Reason, if Any
Liam Bjornson K South Hamilton Roland-Story 2017-2018 school year


I recommend that the open enrollments be approved.


  1. Visitors

Public Forum.  (Residents of the District, students attending the District, parents/guardians of students attending the District, and District staff members may address the Board about topics relevant to the District.  Those who wish to speak must sign up at the beginning of the meeting.  Speaker’s participation is limited to three minutes once per board meeting.  The views and opinions of citizens addressing the Board do not necessarily reflect those of the Board, district administration, or staff.  (The district asks that any-and-all speakers remember Iowa law prohibits the Board from discussing specific employees or students and/or their performance.)


  1. Board Learning Session(s) – None at this time


  1. Student Council -Representative to present – TBD – May be moved up in the agenda to accommodate student representative’s availability
  2. Activities Director – Todd Coy – gave his report
  3. Director of Buildings and Grounds – Curt Stoecker – gave his report
  4. Director of Technology – Loyal Winborn  – gave his report via electronic means
  5. Elementary Principal – Paul Hemphill – gave his report via electronic means
  6. Secondary Principal – Scott Dryer – gave his report via electronic means
  7. Superintendent – Ken Howard – gave his report; see below.
  8. Included is a copy of the list/article used for a conference call to be held in the near future.  The data and information will be shared with a representative of S and P Global Ratings to denote business growth and expansion in the South Hamilton CSD.  As one can see, there has and will be a number of opportunities to discuss.
  1. The board will be presented with a drafted FY18 budget during the March 2017 meeting.  Janet, Marcia and I will be attending a budget workshop this coming week to draft the tentative budget.  It looks to be another difficult year due to the minimal 1.1% increase in state support and this year’s slight decline in student enrollment.  The approximately $43,331 in increased funding is slightly less than the amount it will take to simply move teachers up on the pay schedule (1) step with no increase in the base, changes in certification, or increase in insurance costs ($43,531). As noted on the “Impact on New Money, Budget Guarantee, and Funding” FY18 is the only fiscal year the district is eyed to see an increase over the next year based upon projected SSA percentages and enrollment trend. AND THIS IS ONLY IF THE STATE RAISES THE SSA TO A LOFTY 2% AND ENROLLMENT HOLDS AS FORESEEN.


  1. Receive/review – The initial contract proposal from the SHEA was passionately presented and shared by Jolene Voga. 
  1. Review/discuss/approve/reject – eCHECK & CREDIT/DEBIT CARD PROCESSING FOR INFINITE

 CAMPUS CLIENTS through First American Bank of Jewell  [FYI – as noted in a 1/3/2017 letter included

in the packet, the Carroll County State Bank has purchased and will be assuming the local Frist American

Bank branch in late March] as recommended was approved


  1. Review/discuss/approve/reject – 2017-2018 School Calendar as recommended was approved


  1.  Review/discuss/approve/reject – Early Retirement Proposal for 2016-2017 as recommended was approved 
  1. Review/discuss/approve/reject – SBRC request to charge the Special Education Administrative Costs of $3,880.51 for Grandwood student services – see worksheet in packet – was approved 
  1. Review/discuss/approve/reject – The appointment of a South Hamilton Foundation Member as

              recommended was approved – Kristy Luppes of Blairsburg [3rd grade child in the district]


  1. Review/discuss – First reading of Board policies 200 series [200 —]
  2.   Personnel –

Early retirement request(s):

Support staff – Diane Holt, Food Service

                         Barb Patterson, Food Service

Certified Staff – Elaine Gansen, PK-6 General/Vocal Music


I recommend each of the early retirement requests is approved; pending consent of the proposal noted under agenda item #9.  All were approved as recommended.


  1.  Additional Announcements/Concerns 




                       GOAL PROGRESS INDICATORS

               “Goals allow you to control the direction of change in your favor.”


  1. Adjourn